Specialist-Administration & Infrastructure

ROLE PURPOSE & OBJECTIVE

• This role is responsible to prepare budget for the department in coordination with regional teams and responsible for the updation on the progress made.
• This role coordinates submission of fixed assets reconciliation reports of all regions, and get it reviewed with audit & accounts heads at regional and HO level.
• This role serves as Single Point of Contact (SPOC), for all compliance related submission at head office for inspections and audits (rental agreements, TL and S & E Act).
• This role coordinates admin services & user support, ensure service satisfaction by internal users by efficient deployment of services and connectivity.
• Prepare and analyze the spends against budget and update it monthly on the progress made and highlight any exceptions
• Enable empanelment of vendors with strong national presence for site sourcing, material procurement and admin related works (Travel, Accommodation & Assets)
• Ensure periodic review jointly with regional teams and vendors to understand challenges, status and prepare PoA
• Monitor work performance and quality of material of emplaned vendors with PAN India tie-ups, and also ensure healthy relationships of vendors with Regional teams
• Organize meeting with stakeholders and prepare Minutes of meeting.
• Manage database and documents of admin & infra related Agreements, Compliance, vendor agreements, FAMS reports etc.
• Adhere to timelines all official communications & documentations such as contracts, agreements and compliance
• Responsible for all weekly, fortnightly & monthly reports to be shared with different stakeholder to show admins report card on business support works.