Specialist - Global Freight

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Specialist – Global Freight

Position Description – Purpose

The successful incumbent will handle the role of a Specialist in the Global Freight Settlement Process.

The role requires the incumbent to understand and manage Settlements activities of Global Freight Trading Settlement team. The Global Freight Settlements team are responsible for daily settlement of vendor invoices, disputes resolution and monthly / quarterly closure of books. The role offers a challenging opportunity in a fast moving, dynamic and global Trading environment.

Position Description – Accountabilities

Coordinate account payables/receivables & Month end activities for Global Freight Settlements within Shell Trading’s functional area, ensuring payments are made On-time in line with the agreed metric’s, KPI’s and service standards.

To handle high-value high-volume transaction and resolving disputes under quick turnaround time.

Monitoring flow of invoices every day, indexing and allocation of invoices, identifying and resolving issues around the invoices and escalate as appropriate for timely resolution.

To be responsible for debt chasing and ensuring the debts are under control.

Communicate efficiently and effectively with wide range of stakeholders (internal and external to the trading business).

Collaborate with On-shore on issue based and periodic discussions, setting and understanding the expectations for better Stake holder engagement and Operational excellence.

To lead and manage team by guiding, coaching and directing them on day-to-day activities, complex issues / exceptions.

Review and challenge existing processes to ensure maximum benefit from the Continuous Improvement initiatives.

Periodic review and update of Work Instructions to ensure all the process exceptions and changes are captured and documented.

Maintain effective and appropriate systems and procedures in line with the Controls framework governing the trading business.

Undertake Ad-hoc activities as and when presented by business requirements / exigencies.

Position Description – Special Challenges

Strong communication, interpersonal and negotiation type skills across the organization and different regions are a must, as this position requires contact with internal and external customers.
 

Strong leadership skills and the ability to deliver results through collective and co-ordinated effort.
 

Strong accounting skills to understand the accounting operations and how these transactions relate and impact the larger financial accounting picture.

Circumvent process gaps and identify process improvement areas concerning control incidents, stakeholder issues, Career progression & SME proposition & to provide strong & continuous interface support to Trading business at all times
 

Ability to handle System/ Process Complexity along with System Transitions & work in co-ordination with IT design & support teams

Experience and Qualification required

Professional / bachelor's degree in accounting or finance or related business degree.

Strong experience of 6+ years in Accounts payable and close processes with Subject Matter Expertise. Prior team handling experience will be an added advantage.

 
Experience in dealing with complex aspects of Trading business and its accounting, Statement of Account Reconciliation and Variance analysis will be an added advantage.
 

Ability to work effectively and efficiently while under pressure and with competing priorities
 

Additional comments

Good Microsoft Access and Excel skills. Good Knowledge of SAP is highly preferred.

Competence                                                                                                      Level    

Builds Shared Vision                                                                                 Knowledge

Champions Customer and Stakeholder Focus                                     Knowledge

Maximizes Business Opportunities                                                        Knowledge

Demonstrates Self Mastery                                                                     Knowledge

Displays Interpersonal Effectiveness                                                     Skill

Demonstrates Courage                                                                             Knowledge

Motivates, Coaches and Develops                                                          Skill

Values Difference                                                                                       Knowledge

Delivers Results Through Others                                                             Skill

Process Management                                                                               Knowledge

Process Improvement                                                                               Knowledge

Process Design                                                                                           Awareness

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