Sourcing Manager

Company Description

Zillion Export Pvt Ltd is a trusted name in garment manufacturing, committed to partnering with global brands to create responsible fashion. The company focuses on delivering high-quality apparel while fostering ethical workplaces and employing sustainable practices. With an emphasis on people, processes, and purpose, Zillion Export drives long-term value creation in the fashion industry.

Role Description

Zillion Export Pvt. Ltd. is looking for a high-ownership, result-driven Sourcing professional with deep experience in the Surat textile ecosystem. The candidate must have hands-on knowledge of fabric/trims markets, strong vendor influence, and the ability to ensure 100% timely availability of raw materials required for production.

This role demands someone tough, disciplined, well-connected, and extremely reliablenot just a coordinator, but someone who takes complete responsibility for vendor performance.

1. End-to-End Sourcing Management

• Source fabrics, laces, embroideries, prints, dyeing services, trims, accessories, packing materials , etc.
• Take complete responsibility from inquiry negotiation order delivery material quality check.

2. Vendor Network & Market Handling

• Must have a strong working network with Surats key markets
• Maintain multiple vendor options for each category to avoid dependency.

3. Delivery & Timeline Enforcement

• Ensure strict on-time delivery of raw materials aligned to production plans.
• Continuously follow up with vendors, escalate delays, and ensure material reaches the factory without excuses.
• Track lead times and push for aggressive delivery timelines.

4. Costing & Negotiation

• Negotiate rates, credit terms, payment cycles, and bulk deals.
• Maintain updated costing sheets and price benchmarks for all major categories.
• Prevent cost overruns and ensure competitive procurement.

5. Quality Assurance

• Conduct pre-purchase checks, quality verification, and inspection at vendor locations.
• Reject substandard material immediately and ensure quick replacement.

6. Documentation & Reporting

• Issue POs, maintain GRN records, track vendor performance, maintain purchase registers.
• Provide daily/weekly sourcing status reports to management.

7. Problem-Solving & Coordination

• Handle last-minute changes, urgent sourcing needs, and production emergencies.
• Coordinate internally with sampling, designing, production, and QC teams.

Required Skills & Experience

• Minimum 5+ years of strong sourcing experience in ethnic wear, womens wear, or textile sourcing.
• Must have practical field experience not office-based sourcing only.
• Strong network and personal rapport with multiple Surat vendors.
• Ability to manage 10+ vendor relationships at any time.
• Excellent negotiation, persuasion, and vendor-control skills.
• Strong follow-up discipline and willingness to be on the field daily.
• Ability to handle pressure, fast timelines, and high-quantity orders.
• Must be street-smart, proactive, and solution-oriented.
• Should be willing to work extended hours during peak production periods.

Performance Expectations (Mandatory Criteria)

• 95%+ on-time delivery rate of all sourced materials.
• Zero tolerance for repeat delays or quality issues.
• Maintain minimum 23 alternate vendors per category.
• Reduce sourcing cost through negotiation + vendor development.
• Keep material shortages at zero throughout production cycles.

Salary & Benefits

• Competitive salary (based on experience)
• Performance-based incentives
• Growth path to Sourcing Head / Procurement Manager