Solution Provider – Executive Assistant

Key Responsibilities

Executive Support

• Manage calendars, appointments, meetings, and travel arrangements
• Prepare meeting agendas, presentations, minutes of meetings (MOM), and follow-ups
• Handle correspondence, emails, calls, and internal/external communication on behalf of executives
• Act as a liaison between management, staff, clients, and stakeholders

Administrative Management

• Organize and maintain files, documents, and reports (digital & physical)
• Draft letters, emails, reports, and official communication
• Manage office coordination tasks related to leadership requirements

Coordination & Communication

• Coordinate cross-departmental activities and track action points
• Support in organizing events, board meetings, conferences, and business visits
• Follow up on deadlines and deliverables

Confidentiality & Professionalism

• Handle sensitive information with discretion
• Maintain professionalism in all internal and external interactions

Desired Candidate Profile

• Proven experience supporting CXO-level or senior management
• Excellent written and verbal communication skills
• Strong organizational and multitasking ability
• High level of discretion and integrity
• Ability to work under pressure and meet tight deadlines
• Professional demeanor and strong interpersonal skills

Qualifications

• Graduate / Postgraduate in Business Administration, Management, or related field
• Certification in Office Administration or Executive Assistance (preferred)

Skills Required

• Calendar & Travel Management
• MS Office (Excel, Word, PowerPoint, Outlook)
• Documentation & Reporting
• Stakeholder Coordination
• Time Management
• Problem-Solving
• Communication & Presentation Skills

Other Terms and Conditions:

• CTC: INR 60,000 75,000 per Month (Negotiable) + Company Benefits
• Location: Lower Parel, Mumbai.
• Working hours: Monday Saturday 9:30 AM 6:30 PM
• Follow Company Value Set: Trust, Compassion, Togetherness, Excellence and Inquisitiveness.