Senior Federal RFP / Proposal Writer (IT Services & Staffing)

About Elantis

Elantis is a procurement-aligned IT staffing and AI-enabled services partner supporting federal, SLED, and commercial customers. We specialize in delivering high-quality talent and technology solutions through structured proposal development, compliance-driven delivery, and deep experience across federal contracting vehicles.

Role Overview

• We are seeking a Senior Federal RFP / Proposal Writer with proven experience in federal IT services, staffing, and consulting proposals. This role requires deep expertise in RFI/RFP/RFQ responses, FAR compliance, and federal contract vehicles.
• You will lead and own the end-to-end proposal lifecycle, ensuring high-quality, compliant, and winning submissions across federal agencies.

Key Responsibilities

• Lead development of federal RFI, RFQ, and RFP responses for IT services, cybersecurity, cloud, AI/ML, and staffing opportunities
• Analyze solicitations (PWS, SOW, Sections L & M) and build compliance matrices and win themes
• Write, edit, and finalize technical, management, past performance, and staffing volumes
• Translate complex technical solutions into clear, compelling, and evaluator-friendly narratives
• Ensure strict adherence to FAR, DFARS, and agency-specific guidelines
• Collaborate with SMEs, solution architects, recruiters, and leadership to gather inputs
• Develop and maintain reusable proposal content libraries, templates, and boilerplate
• Support pricing narratives and ensure alignment with cost volumes and competitive positioning
• Conduct color team reviews (Pink, Red, Gold) and incorporate feedback effectively
• Ensure all submissions meet formatting, page limits, and compliance requirements

Required Qualifications

• 810+ years of experience in federal proposal writing (IT services / staffing)
• Strong experience with federal agencies (e.g., DoD, DHS, HHS, FAA, CMS, etc.)
• Deep understanding of:
• FAR / DFARS
• Federal procurement lifecycle
• Sections L & M evaluation criteria
• Proven track record of contributing to winning federal proposals
• Experience writing for:
• Cybersecurity
• Cloud / DevOps
• AI/ML (preferred)
• IT staffing / professional services
• Strong ability to build compliance matrices and gap analysis
• Excellent writing, editing, and storytelling skills with attention to detail

Preferred Qualifications

• Experience with major contract vehicles, including:
• GSA MAS
• GWACs (e.g., CIO-SP3/4, Alliant, SEWP)
• IDIQs and BPAs
• eFAST, OASIS, Polaris (highly preferred)
• APMP certification (Foundation / Practitioner / Professional)
• Experience supporting small business set-asides (8(a), WOSB, EDWOSB, HUBZone)
• Familiarity with tools such as GovWin, SAM.gov, SharePoint, Loopio, or proposal automation tools

Key Skills

• Compliance-driven writing
• Structured proposal storytelling
• Attention to detail and deadline management
• Cross-functional collaboration
• Ability to work in fast-paced, deadline-driven environments

Success Metrics

• High compliance score (100%) across submissions
• Improved win rates and evaluator scores
• Reduced proposal turnaround time
• High-quality, reusable proposal content