Senior Executive – Travel & Immigration

JOB DESCRIPTION

Job Title: Senior Executive Travel & Immigration

About Kumaran Systems

Kumaran Systems is a global technology solutions provider delivering innovative IT services and digital transformation solutions to clients worldwide. We foster a collaborative, growth-driven work culture and offer employees opportunities to work on global assignments, enabling both professional and personal development.

Role Overview

We are seeking a detail-oriented and proactive Senior Executive Travel & Immigration to manage end-to-end visa processing and corporate travel operations for employees traveling onsite. The role requires strong expertise in North America visa processing, corporate travel coordination, vendor management, and compliance processes.

This is a full-time, office-based role in Chennai.

Key Responsibilities

Visa Processing

• Manage end-to-end visa processing for employees traveling for onsite assignments
• Handle North America visa processing (USA and Canada)
• Process ICT (Intra-Company Transfer) visa applications
• Coordinate Business Visa, Work Permit, and dependent visa applications
• Prepare, verify, and review visa documentation including invitation letters, employment letters, insurance, and supporting documents
• Coordinate with employees, immigration consultants, and visa agents to ensure smooth processing
• Track visa application status and ensure timely processing, renewals, and escalations where required
• Maintain accurate visa and immigration records and documentation

Travel Management

• Handle domestic and international travel arrangements including flight bookings
• Arrange hotel accommodations, airport transfers, and travel insurance
• Prepare and share detailed travel itineraries with employees
• Coordinate with travel vendors and service providers to ensure best pricing and service quality

Vendor & Compliance Management

• Liaise with travel agencies, visa consultants, airlines, and hotels for seamless coordination
• Maintain travel and visa MIS reports and related documentation
• Ensure compliance with company policies, ISMS standards, and audit requirements
• Maintain proper documentation for internal and external audit purposes

Required Skills & Experience

• 58 years of relevant experience in corporate travel and immigration operations
• Proven experience handling North America visa processing, ICT Visa, and Business Visa
• Strong knowledge of corporate travel management and global mobility processes
• Experience working with travel agents, visa consultants, and immigration service providers
• Strong documentation management and coordination skills
• Excellent communication and stakeholder management ability
• Strong attention to detail and compliance orientation

Preferred Skills

• Experience in global mobility or employee relocation processes within corporate environments
• Familiarity with visa regulations and documentation standards across multiple geographies
• Knowledge of corporate travel booking tools or travel management systems
• Exposure to IT / ITES or multinational organizations managing onsite deployments
• Ability to manage high-volume visa and travel requests within defined timelines
• Understanding of ISMS standards, audit processes, and compliance requirements
• Strong vendor management and cost optimization skills

Relevant Experience Preferred

• Corporate travel management or global mobility teams
• IT / ITES or multinational organizations managing international employee travel
• Immigration or visa processing firms / travel management companies
• HR operations supporting employee mobility and international assignments
• Experience handling high-volume travel and visa coordination

Qualification

• Any Graduate
• Travel & Tourism certification preferred

Interested candidates kindly share your resume to sagana.sannasiperumal@kumaran.com