Senior Executive – P2P & Vendor Accounting

Job Summary

This role is responsible for end-to-end Procure-to-Pay (P2P) operations, including vendor invoice processing, PO creation, vendor registration, monthly cost accruals, and maintaining accurate vendor accounting records. The ideal candidate should have strong process knowledge and hands-on experience in AP/P2P functions. SAP experience is preferred.

Key Responsibilities

1. Vendor Invoice Processing & Booking

• Review, verify, and record vendor invoices as per company policies and accounting standards.
• Perform 3-way matching (PO, GRN, Invoice) and resolve mismatches.
• Ensure timely processing of invoices to meet payment deadlines.
• Coordinate with vendors and internal teams for clarifications and adjustments.

2. Procure-to-Pay (P2P) Operations

• Support the complete P2P cycle from purchase requisition to payment.
• Work with procurement and business teams to ensure compliance with PO and approval workflows.
• Track open POs, GRNs, and pending invoices to ensure timely closure.

3. Vendor Purchase Order (PO) Creation

• Create purchase orders in the ERP system based on approved requisitions.
• Ensure correct cost center, GL code, and project coding.
• Monitor PO ageing and close completed or inactive POs.

4. Monthly Cost Accruals and accounting related to TDS and GST

• Prepare and post monthly accruals for unbilled vendor expenses.
• Coordinate with departments to identify monthly provisions.
• Reconcile accrual balances and ensure timely reversals.

5. Vendor Registration & Master Data Management

• Facilitate onboarding of new vendors in ARIBA, ensuring completeness of KYC, tax, bank, and compliance documents.
• Maintain accurate and updated vendor master data.
• Implement controls to prevent duplicate or inactive vendor records.

6. Compliance, Reporting & Controls

• Ensure compliance with internal controls, audit standards, and company policies.
• Prepare reports related to invoice status, PO ageing, and accruals.
• Support internal and external audits with required documentation.

Education & Experience

• Bachelors/Masters degree in Finance, Accounting, or Commerce.
• 37 years of relevant experience in Accounts Payable, P2P, or vendor accounting.
• Experience with SAP (preferred) or other ERP systems such as Oracle/NetSuite.

Technical Skills

• Strong understanding of P2P processes, invoice workflow, and PO management.
• Knowledge of accounting principles and month-end closing activities.
• Advanced MS Excel skills.

Soft Skills

• Excellent communication and stakeholder management.
• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines and work independently.
• Problem-solving and process improvement mindset.

Key Performance Indicators (KPIs)

• Invoice processing turnaround time
• Accuracy of booking and accruals
• PO compliance and timely creation
• Vendor master data accuracy
• Audit and policy compliance

Interested candidates can send their CVs to me -