Senior Executive Assistant

Purpose of Position

We are looking for a versatile, highly organized individual to perform personalized administrative support for senior management team members.

Key Requirements

• Qualification Required: Bachelor's in Commerce or equivalent
• Skill Set Required: Organizational Excellence, Advanced Communication, Administrative Expertise, Problem-Solving Ability, Discretion and Confidentiality, Interpersonal Skills, Travel Coordination
• Years of Experience: 5+
• Specific Experience: Experience in a similar administrative role
• Accountability: The individual will report to the Managing Director & CMO
• Number of Positions: 1
• Location: Ahmedabad
• Department: Human Resources & Administration
• Timings: General Shift (9:00 AM to 6:15 PM)

Job Responsibilities

Executive & Business Support

• Manage and prioritize calendars, meetings, appointments, and reminders.
• Coordinate internal and external communication emails, calls, messages & follow-ups.
• Prepare meeting agendas, minutes, presentations, briefs, and action trackers.
• Track and follow through on key tasks and commitments to closure.
• Coordinate with internal teams and external stakeholders on behalf of leadership.
• Maintain organized and confidential digital & physical records.
• Assist in organizing leadership reviews, board/partner interactions, customer visits & key meetings.
• Represent the MD & CMOs office with professionalism at all times.

Travel & Logistics

• Plan and coordinate domestic & international travel.
• Manage itineraries, bookings, visas, accommodation & transportation.
• Ensure smooth execution around travel schedules.

Financial Administration

• Handle expense report preparation and submission, manage petty cash, and process invoices and track budgets for executives.

Office Management:

• Oversee and manage the executive office area, ensuring all necessary supplies and equipment are available and operational.

Documentation and Correspondence:

• Draft, proofread, and edit external correspondence, reports, and other documents on behalf of the senior leadership.

Meeting Logistics:

• Coordinate all necessary logistics for large meetings, including room setup, catering, and technology requirements (A/V, video conferencing).