Senior Executive / Assistant Manager – Payroll, Attendance & Statutory Compliance

Senior Executive / Assistant Manager Payroll, Attendance & Statutory Compliance

Job Summary

We are seeking a detail-oriented and experienced Senior Executive/ Assistant Manager Payroll to manage end-to-end payroll processing, attendance compilation, and statutory compliances including Provident Fund (PF) and ESIC . The ideal candidate will ensure accurate payroll execution, timely statutory filings, and compliance with labour laws while supporting smooth HR operations.

Key Responsibilities:

Attendance & Leave Management

• Compile and validate attendance data from biometric/manual systems.
• Reconcile attendance, overtime, leave, and shift data with payroll.
• Coordinate with department heads for attendance discrepancies and approvals.

Statutory Compliance (PF & ESIC)

• Manage Provident Fund and ESIC registrations, contributions, challans, and returns.
• Ensure timely filing of monthly and annual statutory returns.
• Handle inspections, audits, and queries related to PF & ESIC authorities.
• Stay updated with changes in labor laws and statutory regulations.

Coordination & Documentation

• Coordinate with finance, HR, and external consultants/vendors.
• Maintain statutory registers, payroll documents, and compliance records.
• Support internal and external audits related to payroll and statutory compliance.

Payroll Management

• Handle end-to-end monthly payroll processing for employees.
• Ensure accuracy in salary calculations, deductions, reimbursements, and final pay-outs.
• Process full & final settlements, bonuses, incentives, and arrears.
• Maintain payroll records and generate MIS reports as required.

Qualifications & Skills

• Masters degree in HR, or a related field.
• 36 years of relevant experience in payroll and statutory compliance.
• Strong working knowledge of Payroll processing, PF, ESIC and labor laws .
• Hands-on experience with payroll software and MS Excel.
• High attention to detail, accuracy, and confidentiality.
• Good communication and coordination skills.

Preferred Experience

• Experience handling payroll for mid to large-sized organizations with more than 2000 employees.
• Exposure to audits and statutory inspections.
• Knowledge of additional compliances (PT, LWF, and Gratuity) is a plus.