Senior Executive Assistant

Become an integral part of Asset & Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset & Wealth Management , you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

•  Maintain complex and detailed calendars. Responsible for providing executive support to Head of AWM Tech India and for the broader org 
•  Screen incoming calls and determine the level of priority, while using caution in dispensing information. Maintain calendar, setting up meetings and ensuring coordination of all engagements for the day. Arrange conferences, meetings, plan and book meeting rooms in advance & engage Multimedia as required.
•  Manage the coordination and logistics of both internal and external meetings. Raise access requests through various request based tools. Participate in various departmental meetings, take notes, and create minutes and follow-up on next steps / actions required. Arrange and coordinate complicated domestic and international travel
•  Organize all aspects of internal and external events, including catering and transportation. Inventory management for the department - order, track & issue stationery supplies, etc. Process invoices and T&E expense claims of senior managers in the department & following up & closing open T&E items across  the department.
•  Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access. Track & follow-up on mandatory training completion across the department
•  Produce high quality emails and messages to individuals at all levels of the organization. Transport roster and meal co-ordination for the department
•  Maintain department documents, including current organizational charts and Executive Bio’s. Handle regular activities without prompting, and advise in advance with issues or delays. Co-ordinate travel arrangements for senior leads and business partners including Visa related items. Reserve hotel, cab, conference rooms and make food arrangements as & when required.
•  Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

Required qualifications, capabilities, and skills

•  At least five years of administrative experience
• Excellent organizational skills
• Excellent verbal/written communication skills
• Demonstrate initiative and creativity
• Ability to prioritize workload, work well under pressure and be pro-active
• Committed in approach, flexible attitude towards working hours
• Ability to build both internal and external relationships
• Ability to demonstrate utmost discretion and professionalism at all times
• MS Office (Word, PowerPoint, Excel , Outlook) - Advanced

Preferred qualifications, capabilities, and skills

•  Experience supporting at the Managing Director level (or equivalent) or above