Senior Executive Assistant

Role Context

This role exists to protect, simplify, and amplify the day-to-day life of Client's Co-Founder & COO. This is not a traditional Executive Assistant role, and this role is designed for someone who thrives on:

Owning personal and professional life administration

Being a single point of orchestration for day-to-day execution

Operating with absolute discretion, judgment, and reliability

Reducing friction so the COO can stay focused on scaling the business

Calendar management exists, but it is not the center of gravity

Key Responsibilities

1. Personal & Life Administration

Manage personal errands, appointments, and commitments (medical, banking, documentation, renewals, etc.)

Handle personal travel planning (itineraries, bookings, changes, follow-ups)

Track important dates, reminders, and obligations (personal & family-related)

Coordinate household-related tasks, vendors, and services as required

Act as a trusted executor for sensitive, time-critical personal matters

Think: You make things disappear before they become problems

2. Professional Support & Day-to-Day Enablement

Be the COOs right hand for execution, not strategy

Manage follow-ups, reminders, and action tracking from meetings or discussions

Prepare basic briefs, summaries, notes, or reference material when needed

Coordinate selectively with internal teams for information, documents, or closures

Ensure key documents, files, and information are organized and easily accessible

3. Scheduling & Coordination

Manage critical business and personal calendar coordination

Screen requests and help prioritize time based on urgency and importance

Coordinate logistics for meetings, travel, or internal/external engagements

Act as a buffer to reduce unnecessary noise and interruptions

4. Confidentiality, Trust & Judgment (Non-Negotiable)

Handle sensitive personal and business information with complete discretion

Exercise judgment on what needs escalation vs. silent execution

Be dependable, calm, and unflappable, especially under pressure

Represent the COO professionally in all interactions

Who Is This Role For

You are someone who:

Enjoys making other peoples lives run smoothly

Is deeply organized but not rigid

Has a natural instinct for follow-through

Is comfortable handling personal work - not just corporate tasks

Takes pride in being reliable, invisible when needed, and indispensable always

Required Experience & Skills

Minimum 6-8 years of experience as an Executive Assistant, Personal Assistant, or Secretary

Prior experience supporting Founders, Promoters, or Senior Leaders

Strong written and verbal communication (English required)

High comfort with WhatsApp, Email, Google Workspace, Basic docs

Ability to multitask, prioritize, and execute without handholding

High emotional intelligence and situational awareness

What Will Make You Successful Here

You anticipate needs before theyre articulated

You close loops relentlessly

You dont drop balls - ever

You understand that trust is the currency of this role

You are comfortable blending personal + professional boundaries with maturity