Senior Executive Administrative Assistant

EXTREMELY fast pace, detailed oriented, AUTONOMOUS, deadline and attention to detail based, role; PLEASE DO NOT APPLY if you struggle with technology or attention to detail and have no experience. This is a role for a senior position.

Company Description

38 North Connections is a company with over 15 years of experience in the Travel Industry, specializing in connecting and building strong relationships between organizations and their meeting partners for successful meetings. At no cost, 38 North Connections assists with site selection, provides information on dates and locations, helps with site inspections, negotiates contracts for cost savings, resolves problems, and evaluates events before and after. The company aims to save clients time and money, allowing them to focus on other job responsibilities.

Job Summary:

Independent Contract work. Full time. We are seeking a proactive, detail-oriented, and tech-savvy Executive Assistant to support our team with a mix of administrative tasks, reporting, social media, client communications, and platform work. The ideal candidate is a fast learner, highly organized, and takes initiative to get things done efficiently and accurately. This is for SEASONED, EXPERIENCED candidate only. Meeting deadlines is important for this task.

IDEAL CANDIDATE: Has a minimum of 2 years of continuous experience with a single company, reflecting loyalty, professionalism, and a demonstrated track record of performance. Please do not apply if you do not meet this requirement; we will be testing candidates.

Core Responsibility:

This role requires exceptional attention to detail, strong data discipline, and comfort working in high-stakes, deadline-driven environments.

• Autonomous learning and training. There will be minimal hand holding; you will hit the ground running
• Detailed oriented
• Deadline based
• Confident, daily operation of **Passkey Reservation System (event housing platform not Passkey Authentication), along with Resiada and Cvent - NON NEGOTIABLE
• Build, configure, and manage complex convention housing blocks within Passkey and Resiada
• Generate, analyze, and maintain accurate reports, rooming lists, and audits
• Create and manage RFPs and pull detailed reporting from Cvent as required
• Support event logistics and operational execution across multiple concurrent programs
• Create, update, maintain, and enhance professional, client-ready presentations
• Ability to work independently, catch errors before they escalate, and take ownership of system accuracy is mandatory
• Ensure the highest level of attention to detail and accuracy
• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• General Administrative Support

**Passkey is a complex system; training will be provided, but candidates must be highly tech-savvy, process-oriented, and confident learning advanced tools quickly.

This role is a strong fit for candidates who:

• Are highly tech-savvy and comfortable learning complex, non-intuitive systems quickly
• Have operated enterprise tools (event tech, CRM, ERP, booking, reporting, dashboards, etc.) and are not intimidated by them
• Are detail-obsessed and catch issues others missespecially in data, rooming lists, and reports
• Can own client-facing presentations end-to-end and improve them proactively (structure, clarity, accuracy, polish)
• Work confidently with minimal hand-holding and take accountability for outcomes
• Thrive in fast-paced, deadline-driven environments with multiple concurrent priorities

Who Should NOT Apply

This role is not suitable for candidates who:

• Are looking for a traditional Executive Assistant or secretarial role
• Prefer repetitive admin tasks without ownership or accountability
• Are uncomfortable with complex systems, data, or troubleshooting
• Need extensive supervision or are slow to adapt to new tools
• Have limited experience creating professional, client-ready presentations

Industry

• Event & Hospitality

Employment Type

Full-time (Independent Contractor)