Senior Associate - Executive Assistant

Who are we and What do we do?

InMobi Group’s mission is to power intelligent, mobile-first experiences for enterprises and consumers. Its businesses across advertising, marketing, data and content platforms are shaping consumer experience in a world of connected devices. InMobi Group has been recognized on both the 2018 and 2019 CNBC Disruptor 50 list and as one of Fast Company’s 2018 World’s Most Innovative Companies.

What’s the InMobi family like?

Consistently featured among the “Great Places to Work” in India since 2017, our culture is our true north, enabling us to think big, solve complex challenges and grow with new opportunities. InMobians are passionate and driven, creative and fun-loving, take ownership and are results-focused. We invite you to free yourself, dream big and chase your passion.

What do we promise?

We offer an opportunity to have an immediate impact on the company and our products. The work that you shall do will be mission critical for InMobi and will be critical for optimizing tech operations, working with highly capable and ambitious peer groups.

Are you a smart, creative problem solver with an exceptional work ethic and excellent communication skills? Do you want to work at one of the hottest technology companies in Silicon Valley?  Come join InMobi, a global leader and one of the most innovative players in the mobile advertising space. We have come out of a banner in 2020 and are looking at unprecedented growth as we approach our next chapter. To help enable this growth, we are seeking an Executive Assistant to support our CBO and possibly other members of our executive management team and do whatever is necessary to keep the entire company happy, vibrant, productive, and achieving excellence.

The responsibilities of the position are broad and dynamic. They can only be summarized as whatever it takes to remove distractions and keep our CBO and executives focused on scaling the business.  Our ideal candidate derives joy from enabling others and takes pride in the little details that define the difference between good and great, is always eager to lend a helping hand and not afraid to roll the sleeves up and lead by example.

Position Summary
We’re looking for a resourceful, detail-obsessed, and emotionally intelligent Executive Assistant to support our COO and leadership team. This is a dynamic and high-impact coordination role that goes beyond calendars and emails—it’s about clearing obstacles, connecting the dots, and keeping everything running seamlessly behind the scenes.

If you thrive in a fast-paced, ever-changing environment, enjoy enabling others to do their best work, and instinctively handle chaos with calm and clarity, we want to hear from you. 

Executive Presence & Stakeholder Management

• Represent the Executive Office with poise, professionalism, and discretion.
• Interface with the Board of Directors, customers, leadership, and employees.
• Manage and elevate executive-level interactions with confidence and grace.

Meeting & Calendar Management

• Coordinate complex, fast-changing calendars across multiple time zones and stakeholders.
• Schedule and manage Board meetings, executive team off-sites, customer engagements, and speaking events.
• Ensure meeting logistics are handled: facilities, A/V, catering, security, and materials.
• Keep executives on track and informed — including attendee names, roles, and context.
• Set up and clean up meetings, both virtual (Zoom, Teams) and in-person.

Travel & Logistics

• Plan and manage intricate travel itineraries with foresight and flexibility.
• Coordinate all travel-related needs: bookings, ground transportation, and contingency planning.

Administrative & Operational Support

• Organize and submit accurate and timely expense reports.
• Anticipate executive needs — schedule buffers, coordinate meals, arrange personal appointments, and manage important dates (e.g., birthdays, anniversaries).
• Arrange gifts or gestures for key personal/professional milestones.
• Partner with HR to deliver a best-in-class onboarding experience for senior hires.
• Support event coordination for internal/external meetings, trainings, and team gatherings.

Cross-Functional Collaboration

• Collaborate with HR, Marketing, Office Management, IT, and Facilities for seamless operations.
• Ensure the office environment is stocked, clean, and guest-ready at all times.
• Coordinate weekly office lunches and maintain office supplies and logistics.
• Greet and escort guests, manage mail, packages, calls, and general inquiries.

Project Management & Process Improvement

• Track and drive completion of key deliverables and follow-ups.
• Take on special projects, research tasks, and ad hoc responsibilities as needed.
• Propose and implement improvements to streamline administrative workflows.

Culture & Team Energy

• Contribute to building a vibrant, inclusive, and high-energy office culture.
• Stay proactive, flexible, and always ready to “herd cats and get things done.”

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