Senior Associate - Indirect Procurement Specialist

Responsibilities

The Indirect Procurement Specialist is responsible for supporting all managers, ensuring that the specified scope (package /material) is completely delivered to the required location at the right time as per contractual requirement.

PO creation, PO management, PO release in ERP (including support for suppliers)

PR change & release

Vendor change/unblocking and onboarding activities.

RFQ & negotiation activities

Expedite Purchase Orders based on the demands.

Drive Order Acknowledgement & Order Fulfillment as per the Need Date or the Promise Date by closely collaborating with the supplier, logistics and buyers.

Adherence to KPIs and business SLAs is mandatory.

Collaborate closely with the suppliers and other business functions like Warehouse, Sourcing, Quality, Finance etc. to resolve any discrepancies.

Frame contracts management.

Assist stakeholders in keeping them up to date.

• Preferably to have practical knowledge of any Oracle or any other ERP system

Actively looking for the process improvements

Other tasks delegated by manager.

Ongoing vendor management post-implementation to ensure service level objectives are metTrack and manage Purchase Requests (PRs) and Purchase Orders (POs), ensuring timely processing.

Leading key vendor/supplier negotiations

Preparing proposals, request quotes and negotiating purchase terms and conditions

Preparing and issuing purchase orders and agreements

Monitoring supplier performance and resolving issues and concerns.

Inspecting and evaluating the quality of purchased items and resolving shortcomings

Developing, implementing, and maintaining purchasing policies and procedures

Conducting research to assess vendors, maintain vendor relationships, and negotiate contracts.

Monitoring inventory levels and managing purchasing agreements according to demand.

Processing software/hardware/training orders

Vendor relations

Negotiating and/or securing discounts

Handling hardware and software inventory management and ensuring margin accuracy on incoming and outgoing orders.

Being one of the main communicators to vendors for quote requests, invoice matters

Preparing Indirect Purchase Orders for expenses requiring a PO within 3 days, ensuring 100% accuracy (correct vendor, payment terms,) and compliance with internal procedures in a challenging environment

Minimum Qualifications

Bachelor degree in Mechanical/Electrical/equivalent B.tech preferred

Additional relevant experience is preferred

Preferred Qualifications

Languages: Fluent in written and spoken English

Process Optimization techniques

KPI managment & reporting

Experience in ERP management/workflow management Oracle Fusion experience is preferred

Dashboard creation & management