Senior Assistant Document Controller - Hitachi Rail GTS India

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Job Description:

Job Title: Senior Assistant Document Controller

Designation: Mid/Senior

Company: Hitachi Rail GTS India

Location: Bangalore, India

Salary: As per Industry

Company Overview:

Hitachi Rail is a leading partner to the world’s best transportation companies, with a comprehensive portfolio of rail solutions and services for the urban, mainline and freight railway markets.

Job Roles & Responsibilities:

• Maintain records of incoming and outgoing correspondence.

• Circulative copies all incoming and outgoing documents to stakeholders.

• Maintain updated contact lists, trackers, and filing systems for easy access and reference.

• Create, organize, and maintain project-related and administrative documents, correspondence, and reports.

• Ensure all documents are properly formatted, version-controlled, and archived as per company standards.

• Coordinate submission of project documents to the customer.

• Manage travel requests, purchase requisitions, and general office coordination.

• Coordinate with vendors for maintenance of office equipment’s like Printers, plotter etc.

• Support Warehouse Manager in managing the warehouse security.

• Manage duty allocation and planning of site vehicles to be used for ITC team.

• Support Admin for booking hotel accommodation & local travel arrangements for visiting employees.

Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong written and verbal communication skills.

• Familiarity with documentation tools such as SharePoint, WorkDrive, or similar systems.

Experience:

• 4-8 years of experience in managing project documentation.

Hitachi Values:

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

• Wa – Harmony, Trust, Respect

• Makoto – Sincerity, Fairness, Honesty, Integrity

• Kaitakusha-Seishin – Pioneering Spirit, Challenge