Senior Analyst - Finance Shared Services

Job Description:

The IT Asset Management Analyst plays a crucial role in strategically managing the organization's technology assets, encompassing both software and hardware, throughout their entire lifecycle. This position is responsible for the daily and long-term management of these assets, proactively identifying and mitigating risks associated with their procurement, utilization, compliance, and eventual retirement. Beyond traditional asset tracking, this role emphasizes risk management, ensuring operational resilience and minimizing potential disruptions stemming from asset mismanagement, compliance breaches, or end-of-life vulnerabilities. This includes meticulous planning, monitoring, and recording of software and hardware asset attributes to guarantee adherence to vendor contracts, internal policies, and regulatory requirements. Furthermore, the Analyst will be instrumental in implementing and enforcing robust procedures for tracking company assets from acquisition to secure disposal, ensuring quality control, data security, and responsible end-of-life (EOL) management. This proactive approach to asset lifecycle management directly contributes to cost optimization, risk reduction, enhanced security posture, and improved IT governance.

Software Asset Management

Knowledge of Software Asset Management principles / practices, Strong quantitative, analytical, problem-solving skills, including the ability to accumulate, organize, and assimilate large amounts of information. Manage the enterprise-wide Software Catalog, providing one view on the list of software entitlements, usage, supported platforms, versioning, ownership, license details, etc. Prepare various SAM reports include consumption, inventory, harvesting, renewals, lifecycle, stock etc. Manage internal IT Asset Management dashboards, metrics, visualizations reports and updates to senior leadership. Partner with the IT Procurement & Sourcing teams to map processes and identify efficiency improvements. Establish and report on appropriate KPIs to measure process performance and identify process improvement opportunities. Assist in creating compliance reports and analysis to review with asset and business application owners for support renewals, audits, or ad hoc requirements on a regular basis. Administer and coordinate software purchase support such as ordering, license administration, renewals, terminations, co-terming and maintaining electronic of all transactions filing. Performed software license remediation & Re-harvesting.

Hardware Asset Management

Monitor hardware compliance and usage to identify, reallocate and remove unused IT assets. Coordinate with team members in the daily administration of all HAM related activities. Maintain an up-to-date hardware asset database in Service Now which includes monitoring warranty expiration upgrades, and disposal planning. Work closely with IT teams to coordinate the movement of IT assets and ensure the availability of inventory. Collaborate with cross-functional teams to identify and implement process improvements related to Hardware inventory management.

Control inventory levels by enforcing the use of standard processes, conducting physical counts, and supporting technology audits

Location:

This position can be based in any of the following locations:

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday