Senior Administrator

Position: Sr. Officer / Officer Administration

Location: Jaipur

Experience: 58 Years

Qualification: Graduate in any discipline (MBA preferred).

Department: Administration

Key Responsibilities

• Manage day-to-day administrative operations across offices.
• Ensure upkeep, housekeeping, repairs, and maintenance of premises.
• Monitor and control administration budgets and expenses.
• Maintain records of assets, AMCs, and administrative inventories.
• Provide timely administrative support to all departments.
• Ensure compliance with company policies, safety norms, and statutory requirements.
• Supervise cafeteria operations ensuring hygiene, quality, and timely service.
• Coordinate with catering vendors for menu planning and food quality checks.
• Monitor vendor bills and drive cost optimization.
• Capture employee feedback and implement improvements.
• Plan and manage employee shuttle and transport services.
• Optimize routes, schedules, and vehicle utilization.
• Verify transport bills and control costs.
• Manage procurement, stock, and distribution of stationery and office supplies.
• Maintain minimum stock levels and prevent wastage.
• Coordinate with vendors and negotiate competitive rates.
• Maintain accurate inventory and consumption MIS.
• Ensure professional reception and hospitality for visitors and guests.
• Arrange meeting rooms, refreshments, and required logistics.
• Coordinate guest accommodation and local transport.
• Maintain visitor records and enhance guest experience standards.
• Ensure cost-effective bookings in line with company policy.
• Coordinate with travel vendors and monitor service delivery.
• Verify travel bills and maintain travel MIS.
• Provide prompt support for travel changes and emergencies.
• Plan and execute Townhall meetings and other events.
• Manage end-to-end event logistics including venue, AV setup, branding, and hospitality.
• Ensure a warm and memorable onboarding experience for all new joiners.
• Arrange welcome kits on the date of joining.
• Coordinate and facilitate timely ID card issuance.
• Arrange welcome meals/refreshments.
• Manage temporary accommodation for outstation employees.
• Organize cab for office/site familiarization.
• Identify, onboard, and manage admin service vendors.
• Ensure timely bill uploading, verification, and processing.
• Maintain proper admin assets tagging and monitoring.
• Prepare and share periodic administration MIS reports.
• Maintain documentation for audit readiness.
• Support internal and external audits.
• Identify and implement process improvements and automation initiatives.