Secreterial Team Member-SUPPORT SERVICES-Secreterial

M4 – Secretarial

JD

Key Roles & Responsibilities

1. Compliance with:  

• Companies Act, 2013 
• SEBI (LODR) Regulations /  Insider Trading / Takeover Code / ICDR
• Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
• Debenture Trustee compliances

1. Board & Committee Meetings

Drafting and finalising 

• Notice, Agenda and Minutes of meetings 
• Agenda items / notes and resolutions 
• Summary of minutes

Uploading documents on Meeting management application

Actions / Follow-ups

• Actionable Items Reports 
• Follow-ups with stakeholders for implementation / reporting of actionable items 

1. Shareholder Meetings / Postal Ballot

• Notice of General Meeting s/ Postal Ballot
• E-voting Process and Voting Results 
• Minutes

1. Investor Servicing

• Attending to Grievance Redressal (end to end)
• Coordination with RTA
• IEPF Claim / Transfer of Shares/Dividend related process
• SCORES / ODR platform management

1. Advisory

• Conducting knowledge management sessions internally
• Interacting with other departments for business support and advisory

1. Annual Report and Others

• Annual Report preparation / drafting Board’s Report / Notice / Corporate Governance Report
• Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
• Data collation
• Fund raising

1. ESOP / SARs

• Allotment of ESOP Shares
• Corporate Action 
• Listing process 
• ESOP / SARs disclosures
• Review / monitoring MIS

1. Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly

1. Coordination for Audit / providing data – Secretarial / Statutory

• Collation of data / documents
• Sharing data / documents through FTP, etc.