Secretary to Head of Digital

Job Description:

Qualifications

Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Experience: 4-7 years of experience in an administrative or secretarial role, preferably in a corporate environment or in the aviation/digital sector.

Experience supporting senior-level executives or management is highly desirable.

Job Overview

Airbus India is seeking a highly organized, efficient, and professional Secretary to provide administrative support to the Head of Digital. As the Secretary to the Head of Digital, you will play a crucial role in ensuring smooth operations within the Digital department, managing communication, and handling various executive tasks. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to work in a fast-paced, dynamic environment.

Key Responsibilities

• Executive Support: Provide high-level administrative support to the Head of Digital by managing calendars, scheduling meetings, and organizing travel arrangements.

• Communication: Serve as a point of contact between the Head of Digital and internal/external stakeholders, ensuring effective communication and prompt follow-up on inquiries.

• Documentation & Reporting: Prepare and maintain documents, reports, presentations, and meeting agendas for the Head of Digital. Ensure all materials are accurate and up to date.

• Meeting Coordination: Organize and coordinate meetings, including logistics, room booking, and preparation of relevant materials. Take and circulate meeting minutes as needed.

• Confidentiality: Handle sensitive and confidential information with discretion, ensuring privacy and adherence to Airbus policies.

• Project Support & Event Management: Assist with various digital initiatives and projects, as needed, to ensure smooth execution and timely delivery.

• Travel Coordination: Manage international and domestic travel arrangements, ensuring all logistics are handled efficiently and cost-effectively.

• Expense Management: Assist with budget tracking and expense reporting for the Head of Digital, ensuring compliance with company policies.

Key Skills

.Proactive and flexible to adapt to situations

• Experience using G Suite products like Sheets,Mails,Slides etc

• Outstanding multitasking skills and strong organizational, project management, and problem-solving skills

• Exceptional Interpersonal Skills

• Strong attention to detail and problem-solving skills.

• Dedicated and Diligent planning skills required

• Friendly and professional demeanor

• Adaptability and People Skills

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.