Secretary to Group Company Secretary

Responsibilities & Key Deliverables

As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.

1. Administrative Support:
• Manage the Group Company Secretary's schedule, appointments, and travel arrangements.
• Handle phone calls, emails, and correspondence on behalf of the executive, prioritizing and responding as necessary.
• Maintain organized filing systems and databases related to corporate governance and compliance.
2. Meeting Coordination:
• Arrange and schedule board meetings, committee meetings, and shareholder events.
• Coordinate meeting logistics, including booking venues, arranging catering, and ensuring all necessary resources are available.
3. Compliance & Confidentiality:
• Handle sensitive and confidential information with the utmost discretion and professionalism.
4. Cross-functional Collaboration:
• Liaise with other departments and teams to facilitate effective communication and cooperation.
• Act as a point of contact between the Group Company Secretary and other executives, ensuring smooth information flow.
5. Special Projects:
• Participate in projects related to corporate governance, compliance initiatives, and organizational improvement.

Experience

• 5 to 8 years of relevant experience in secretarial or administrative roles, preferably in Secretarial or Legal departments.

Industry Preferred

Qualifications

• Bachelor's degree of any stream and experience in a secretary role.
• Industry knowledge and familiarity with compliance tools like SAP or MS Office are essential

General Requirements

• Strong prioritization and time management skills.
• Excellent interpersonal and communication abilities.
• Collaborative mindset and problem-solving aptitude.
• Meticulous attention to detail and ability to remain poised under pressure.
• Tech-savvy with a focus on efficiency.

General Requirements:

• Expertise in MS Office and secretarial tools.
• Prior exposure to governance and compliance frameworks is a plus.

This role demands a high level of organization, discretion, and the ability to operate efficiently in a fast-paced corporate environment.