Secretary/Executive Assistant to Chief Executive Officer

Role Overview:

We are looking for a high-ownership Secretary/Executive Assistant to support the Founder across office operations, personal tasks, and home management. This role acts as the single point of coordination for scheduling, follow-ups, travel, vendors, and daily execution. The ideal candidate is proactive, organised, and dependable.

Key Responsibilities:

Travel & Documentation:

Search and book best travel fares; manage changes and cancellations

Coordinate visa applications and documentation

Maintain records of travel documents and renewals

Home & Personal Management:

Coordinate deliveries, repairs, servicing, and vendor follow-ups

Manage groceries, housekeeping, pest control, deep cleaning, and appliance servicing

Track house-help and driver schedules and leaves

Plan food menus and grocery requirements

Personal Tasks & Errands:

Online and offline purchases

Restaurant and event bookings

Car servicing coordination

Doctor, salon, and wellness appointments

Bill payments and subscription tracking

Office Coordination:

Calendar management and meeting scheduling (internal and external)

Track tasks assigned by the Founder and follow up till closure

Set reminders for meetings, deadlines, and networking follow-ups

Handle office-related purchases, bill payments, and subscriptions

Communication & Follow-Ups:

Act as the Founders daily coordination point

Maintain clear task lists, updates, and next steps

Ensure tasks are executed end-to-end with minimal follow-ups required

Skills & Requirements:

26 years experience as EA / Founders Office / Operations role

Strong communication skills (WhatsApp, email, phone)

Excellent organisational and follow-up discipline

Comfortable managing vendors and service providers

High ownership, discretion, and reliability

Flexible for occasional urgent coordination outside standard hours

What Success Looks Like:

Smooth calendar, task, and operations management without reminders

Proactive execution and communication

Reduced operational load on the Founder

The best thing about us:

Our name itself says it all. We live and breathe design. Were highly inspired by Scandinavian design, Japanese form and function and Indias colourful chaos. Superior Design + Creative Technology under one roof is undoubtedly the best thing about us. You will not find this combination in India. (Dont believe it? Check our work on bombaydc.com).

Bombay DC is an award-winning design and technology company headquartered in Mumbai that builds best-in-class class digital products for Indias Fortune 500 companies and start-ups.

Bombay DC has launched mobile apps, websites and other digital experiences for clients including Kotak Mahindra Bank, NPCI, Godrej Enterprises Group, Aditya Birla Group, Tata, BITS Pilani, Kokuyo Camlin, Blue Star, Coca Cola, Bandhan Bank, AU Bank, Trifecta Capital.

Our founding differentiation lies in our people with global experience across Europe, Japan and US and a deep understanding of the fabric of India. Our method of behaviour design, product design and engineering has delivered outstanding outcomes to its clients.

And yes, our coders can code 100%-pixel perfect interfaces and 200% perfect animations. Smile! Smile!

DC:

• Stay close to your family: You get to work 2 weeks each calendar year from the comfort of your hometown (in case you have relocated to work with us at Mumbai!)
• Breathe easy with lesser travel: If you are a local resident of Mumbai and require to travel over 60 minutes (one way) to make it to the office- breathe easy! We've got you covered, once you are confirmed you can work from home every Tuesday and Thursday! (let me tell you, the energy on the floor is infectious, hard to stay back home!)
• We protect your Grey Matter: We have your mental health protected, our HR team is ever present to support, listen and counsel, should you ever need help!
• Winter Break - We offer a long winter break that provides an excellent opportunity to spend quality time with your near and dear ones. This extended time off allows you to relax, recharge, and truly enjoy the holiday season without any rush.
• We offer extended long weekends- In addition to the winter break, we also offer extended holidays designed to give you more time to unwind. Our holidays are carefully planned to include long weekends, allowing you to make the most of your time off and enjoy a balanced work-life routine.
• We provide caregiver leaves - We provide opportunity to take a day off at short notice or work form home on days when you are required to stay back to offer care for your parents/siblings owing to a medical emergency
• We invest in you- By subsidizing your learning initiatives, provide you some remarkable mentors to shape your professional growth and exclusive time to engage with the Founder to learn and share ideas!
• We appreciate your performance- Through our Project Excellence Awards and Milestone completions when you embark upon the journey with us!

Send your resume, a note & portfolio of work to