SINCLUS is a Recruitment Company specialized in sourcing of engineering professionals for Global Organizations in the Oil and Gas / Power / Infrastructure sectors .

We have the following open positions for one of our Clients in their Navi Mumbai Office.

Job Title: Secretary CEO (Chief Executive Officer)

Job Summary

The Secretary to the CEO provides high-level administrative and executive support to the Chief Executive Officer. The role requires exceptional organizational skills, discretion, and the ability to manage confidential information while coordinating the CEOs daily operations, communications, and schedules.

Key Responsibilities

Administrative & Executive Support

Manage the CEOs calendar, appointments, meetings, and travel arrangements
Prepare, edit, and format correspondence, reports, presentations, and briefing materials
Act as the primary point of contact between the CEO and internal/external stakeholders
Screen calls, emails, and requests, prioritizing urgent matters

Meeting & Communication Management

Organize and coordinate executive meetings, board meetings, and conferences
Prepare agendas, take accurate minutes, and follow up on action items
Handle confidential and sensitive information with the highest level of discretion

Office & Information Management

Maintain organized filing systems (physical and electronic)
Track deadlines, commitments, and key deliverables for the CEO
Ensure smooth information flow between the CEO and departments

Coordination & Liaison

Coordinate with senior management, clients, partners, and government or regulatory bodies when required
Assist in planning company events, executive functions, and official engagements

General Support Duties

Perform other administrative tasks as assigned to support executive efficiency
Anticipate the CEOs needs and proactively resolve administrative issues

Qualifications & Skills

Education & Experience

Bachelors degree or diploma in Business Administration, Secretarial Studies, or related field
Proven experience as an executive secretary or executive assistant, preferably supporting senior leadership

Skills & Competencies

Excellent written and verbal communication skills
Strong organizational and time-management abilities
High level of professionalism, integrity, and confidentiality
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools
Ability to work independently and handle pressure in a fast-paced environment

Key Attributes

Discretion and trustworthiness
Attention to detail
Proactive and solution-oriented mindset
Strong interpersonal skills

If your profile matches the required skills and are willing to work at Navi Mumbai, submit your CV to

Secretary (CEO)

SINCLUS

Job Description

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