RFP & Proposal Specialist – US Market (SaaS/IT Services)

Job Title: RFP Specialist (5 - 6 years experience)

Location: Gurugram - Sector 33 (Onsite - 5 Days a Week)

Shift Time: 04:00 PM IST to 01:00 AM IST (US Business Hours)

Summary of Responsibilities:

We are seeking an experienced US RFP Specialist with a strong background in Bid Management, Proposal Writing, Proposal Development, US Pricing Models, BAFO preparation, and SaaS industry practices. The ideal candidate will lead end-to-end proposal cycles, manage cross-functional stakeholders, and deliver compliant, compelling, and customer-focused proposals for US-based clients and /commercial opportunities.

Responsibilities by Function:

RFP Management & Bid Strategy

Lead the complete RFP/RFI/RFQ response lifecycle for US clients from opportunity evaluation to final submission.

Analyze RFP requirements, create compliance matrices, and define timelines, deliverables, and win themes.

Partner with Sales, Pre-Sales, Product, Pricing, Legal, and Executive teams to ensure proposal accuracy and alignment.

Conduct bid/no-bid assessments and recommend winning strategies.

Proposal Writing & Development

Write, edit, and structure persuasive, customer-focused proposal content tailored to US markets. Prepare executive summaries, technical responses, solution overviews, differentiators, and value propositions.

Maintain and update content libraries, templates, and standard response materials.

US Pricing & BAFO Preparation

Develop and analyze US pricing models, cost structures, SaaS subscription pricing, and multi-year pricing scenarios.

Prepare Best and Final Offer (BAFO) submissions for state and commercial clients.

Work with finance teams to ensure compliant, competitive pricing aligned with profitability targets.

SaaS & Technical Collaboration

Work closely with Product and Technical teams to translate SaaS capabilities into proposal-ready content.

Ensure proposals communicate product features, integrations, deployment models, security, compliance, and SLAs clearly.

Stay updated on SaaS trends, competitive landscape, and US procurement standards. Compliance, Quality & Governance

Ensure all proposals meet US procurement guidelines, including compliance with state and commercial standards.

Implement best practices for version control, content hygiene, and document formatting.

Conduct quality reviews for accuracy, clarity, and completeness before submission.

Project Management

Manage multiple proposals simultaneously and ensure all deadlines are met.

Facilitate kickoff meetings, status calls, and review cycles with internal stakeholders.

Track and maintain historical data, win/loss analysis, and continuous improvement metrics.

Qualifications:

5+ years of overall professional experience

5+ years of hands-on experience in Bid & Proposal Management

RFP/RFI/RFQ Management

Proposal Writing/Proposal Development

US Pricing Models (State, SLED, Commercial)

BAFO development

Proven experience supporting SaaS-based solutions, cloud platforms, or technology services proposals, expertise in SaaS pricing, subscription models, and multi-year cost analysis.