Registrar - Victoria University

Role - Registrar - Victoria University

Position Summary

The University Registrar at Victoria University (VU) – India Campus will lead and oversee all academic administration and governance functions, ensuring compliance with both Victoria University, Melbourne standards and applicable Indian regulatory frameworks.

The Registrar will safeguard the integrity of academic records, ensure regulatory compliance, and deliver seamless student lifecycle services—from admission and enrolment through graduation and alumni records management.

This role plays a pivotal part in aligning Victoria University India’s operations with VU Melbourne’s academic governance, quality assurance frameworks, and global education strategy, while delivering an outstanding student experience within a transnational education environment.

Job Description

Key Responsibilities:

Academic Administration & Student Lifecycle:

• Oversee enrolment, registration, grading, transcripts, graduation, and alumni records.
• Ensure accuracy, integrity, and confidentiality of student data across all systems
• Manage academic calendars, examination timetables, and cross-campus program coordination.
• Coordinate graduation ceremonies and issuance of official academic documents.

Regulatory Compliance & Governance:

• Ensure compliance with Victoria University (Melbourne) policies and governance frameworks.
• Ensure adherence to Australian Higher Education Standards Framework and Indian regulatory requirements (UGC, AICTE, NEP guidelines, where applicable).
• Act as the primary liaison with accreditation bodies and regulatory authorities.
• Maintain institutional compliance documentation and reporting for audits and quality reviews.

Policy Development & Systems Oversight:

• Develop and implement academic and administrative policies including:
  • Dual-award agreements
  • Credit transfer frameworks
  • Recognition of Prior Learning (RPL) processes

• Oversee Student Information Systems (SIS), Learning Management Systems (LMS), and institutional reporting frameworks.
• Ensure strong data governance, cybersecurity compliance, and privacy protection standards.

Student Governance & Academic Integrity: 

• Oversee academic appeals, misconduct processes, and grievance resolution.
• Provide guidance to students and academic staff on academic policies and procedures
• Ensure fair, transparent, and timely resolution of academic matters.

Leadership & Team Development:

• Build and lead a high-performing academic administration team.
• Foster a culture of service excellence, compliance, and continuous improvement.
• Deliver exceptional student services within a multicultural, globally aligned environment. 

Skills & Qualifications:

• Bachelor’s degree in Education, Law, Business, Public Administration, or related field (Master’s preferred).
• Minimum 5 years’ experience in senior academic administration or Registrar roles, preferably in multi-campus or international higher education environments.
• Strong understanding of: Australian higher education regulatory frameworks, Indian higher education regulations (UGC, AICTE), Accreditation and quality assurance processes
• Experience in transnational education (TNE) models preferred.
• Proficiency in student systems (e.g., PeopleSoft, Banner, or equivalent), data governance, and reporting tools.
• Strong leadership, stakeholder engagement, and process improvement capabilities
• Excellent communication, organizational, and problem-solving skills. • Ethical, culturally sensitive, and committed to student-centric service delivery.

Key Relationships:

• Chief Operating Officer / Campus Director (India) – Strategic direction and performance oversight
• Victoria University Melbourne Leadership & Academic Governance Teams – Alignment with global academic standards
• Academic Staff – Policy consultation and academic coordination • Professional Staff – Admissions, Student Services, Learning Support, IT
• Industry & External Partners – Collaborative engagement and student initiatives
• Regulatory Bodies – UGC, AICTE, TEQSA, and accreditation agencies
  
  

Emeritus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.