Registrar | International University Campus in India

Position Summary

The Registrar serves as the principal administrative officer responsible for ensuring the effective delivery of all academic administration functions, governance support, student records management, and compliance with regulatory and institutional policies. The Registrar will act as a key liaison between academic leadership, faculty, students, and external stakeholders, ensuring continuity, integrity, and efficiency of academic and administrative processes within the Institute.

Key Responsibilities

1. Academic Administration

• Oversee all facets of academic administration, including the scheduling and coordination of academic calendars, examinations, course registrations, grading processes, and commencement ceremonies.
• Ensure accurate and secure maintenance of all student academic records, transcripts,
• certificates, and evaluations.
• Work closely with Deans, program directors, and faculty to align administrative support with academic goals and quality standards.

2. Governance and Compliance

• Support statutory and governing bodies (such as Academic Council, Board of Studies, and other committees) by preparing agendas, minutes, follow-ups, and ensuring compliance with policies and regulations.
• Ensure the Institutes compliance with relevant higher education regulations, accreditation standards, and internal governance frameworks.

3. Student Services & Records

• Supervise student admissions procedures, enrolment documentation, academic transcripts, and records integrity.
• Serve as the custodian of institutional academic data and ensure confidentiality, accuracy, and accessibility per institutional policies.

4. Policy Development & Implementation

• Lead the development, review, and implementation of academic and administrative policies and standard operating procedures related to academic affairs, examinations, grading, and records management.
• Recommend improvements to streamline processes and enhance administrative efficiency.

5. Institutional Coordination & Stakeholder Engagement

• Act as a key point of contact between the Vice-Chancellors office, academic leadership, faculty, students, and external regulatory bodies.
• Facilitate cross-departmental coordination to support institutional priorities, special initiatives and academic events.

6. Strategic Planning & Reporting

• Contribute to institutional strategic planning, especially on academic policies, student success initiatives, and process optimisation.
• Prepare periodic reports on academic administration metrics, compliance status, and operational enhancements for senior leadership review.

7. Leadership & Staff Management

• Lead the Registrars Office team and provide mentoring, performance oversight, and professional development support.
• Foster a culture of operational excellence, collaboration, and service orientation within the administrative functions.

Competencies & Skills

• Excellent strategic and operational planning capabilities.
• Strong communication, stakeholder management, and interpersonal skills.
• High integrity, confidentiality, and commitment to service excellence.
• Proficiency in academic information systems and data management platforms.
• Leadership ability to build collaborative administrative teams and drive institutional initiatives.