Recruiting Operations Coordinator

About PTR Global

PTR Global is a leading talent solutions provider delivering scalable recruiting, workforce strategy, and operational excellence to organizations across industries. We partner closely with recruiting and sales leaders to optimize delivery models, strengthen performance reporting, and streamline operational processes across talent acquisition functions. Our teams bring deep staffing expertise, disciplined execution, and data-driven insights to support high-impact workforce outcomes. PTR Global is known for its collaborative culture, accountability, and commitment to operational rigor.

Summary

The Operations Coordinator CSS plays a critical role in supporting recruiting and sales operations through reporting, documentation, outreach tracking, and administrative process management. This role partners closely with recruiting leadership to consolidate weekly activity, ensure operational visibility, and surface insights that support performance optimization. The ideal candidate has a strong staffing background, advanced Excel capabilities, and the ability to independently manage detailed operational work. This is a fully remote position supporting U.S. business hours.

Job Description

• Support recruiting and sales operations through administrative management of SOWs, POs, and related documentation.
• Pull, consolidate, and distribute recurring weekly reports capturing outreach activity, funnel updates, and operational status.
• Maintain detailed and professional call notes to ensure continuity, historical tracking, and leadership visibility.
• Track outreach efforts across communication channels and ensure accurate, timely documentation.
• Analyze outreach and activity data to identify trends, including the effectiveness of calls versus email, and escalate insights as appropriate.
• Partner with recruiting and sales leadership to track, analyze, and report performance metrics across teams.
• Develop and maintain advanced Excel reports using formulas, charts, color-coded tracking, and structured data models.
• Ensure data accuracy, consistency, and timely updates across recruiting and sales dashboards.
• Provide operational coverage for meetings, funnels, and documentation when time zone differences limit real-time participation.

Requirements

• Prior experience in the staffing industry supporting recruiting, sales, or talent operations.
• Proven experience pulling, consolidating, and maintaining recurring operational or activity-based reports.
• Advanced Excel proficiency, including formulas, charts, structured reporting, and data analysis.
• Experience supporting recruiting administrative workflows such as SOWs and POs.
• Strong documentation skills for calls, outreach activity, and operational updates.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Ability to work independently in a fully remote environment while supporting U.S. business hours.
• Experience using Salesforce as an end user is strongly preferred.

Why Join PTR Global?

PTR Global offers the opportunity to work at the intersection of recruiting operations, analytics, and talent delivery. You will play a visible role supporting recruiting and sales leadership while building advanced operational and reporting expertise. Our environment values ownership, precision, and proactive problem-solving. This role provides meaningful impact, remote flexibility, and long-term growth opportunities within talent solutions and operations leadership.