Receptionist

Job Title: Receptionist

Location: Pune

Qualification: Bachelors Degree or MBA

Experience: 2+ Years

Salary: Up to 3 LPA

Notice Period: Immediate to 30 Days

Job Summary

We are seeking a professional and organized Receptionist to manage front-desk operations and support administrative activities at our Pune branch. The ideal candidate will be responsible for handling reception duties, coordinating with internal teams and vendors, and ensuring smooth day-to-day office operations.

Key Responsibilities

Front Office Management

• Manage the reception desk and greet visitors in a professional manner.
• Maintain visitor logbook and issue visitor passes.
• Ensure the reception area is clean, organized, and presentable.
• Handle incoming phone calls, emails, and general inquiries; redirect to the appropriate department.

Administrative & Coordination

• Coordinate with housekeeping and security for smooth front-office operations.
• Schedule and confirm appointments or meetings.
• Manage incoming and outgoing couriers and postal services.
• Support day-to-day office administrative activities.

Office Operations

• Monitor office supplies, stationery, and inventory; raise procurement requests when required.
• Ensure proper functioning of office equipment such as printers, AC systems, and access controls.
• Maintain administrative records and process related invoices.

Vendor & Facility Management

• Coordinate with vendors for office services, housekeeping, and maintenance.
• Manage contracts and AMCs related to office services.
• Liaise with landlord or building management for facility-related issues.

Employee & Event Support

• Assist in employee onboarding activities such as desk setup, access cards, and IT coordination.
• Support HR/Admin teams with meeting arrangements, travel bookings, hotel reservations, and office events.

Required Skills

• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and customer-focused attitude.
• Ability to coordinate with multiple teams and vendors.

Preferred Candidate Profile

• Minimum 2 years of experience in reception, front office, or administrative roles.
• Experience in office administration and vendor coordination will be an advantage.
• Candidate should be immediate to 30 days joiner.