Real Estate Admin & Transaction Coordinator

Company Description

Houseeo Realty Inc. Brokerage, located in Mississauga, was founded in 2022 with the goal of redefining the real estate experience. Focused on delivering a client-first approach, Houseeo emphasizes tailored solutions for home buying, selling, and investment. As a boutique real estate brokerage, the company strives to make every transaction a personalized and exceptional journey for its clients.

Role Description

This is a full-time, in-office role for a Real Estate Admin & Transaction Coordinator . You will be responsible for handling day-to-day administrative operations, transaction coordination, Canva-based real estate project package preparation, and consistent follow-ups with clients and stakeholders across Canada.

You will play a critical backend role ensuring smooth real estate transactions from listing to closing.

Key Responsibilities:

• Coordinate real estate transactions from offer acceptance to closing, ensuring accurate, complete, and timely paperwork while tracking deadlines, conditions, deposits, and closing timelines.
• Manage professional email communication and follow-ups with realtors, builders, lawyers, mortgage brokers, and clients, maintaining clear logs and task tracking.
• Edit and customize Canva templates for buyer/seller packages, listings, offers, and marketing materials, ensuring all documents are branded and client-ready.
• Provide daily administrative support to realtors, including CRM updates, document management, appointment coordination, inspections, workflows, and compliance paperwork.

Qualifications

• Prior experience in administration or transaction coordination
• Proficiency in Canva (editing templates is mandatory)
• Excellent email writing & follow-up skills
• Strong organizational and time-management abilities
• Comfortable working with multiple stakeholders across time zones
• High attention to detail and ability to meet deadlines

Who This Is For:

You enjoy structured work and clear processes

You are detail-oriented and highly organized

You're confident with professional email communication

You understand real estate documentation & timelines

You want to grow with a company long-term

What we offer:

• Long-term growth with an international real estate brand
• Stable full-time role in our first India office
• Direct exposure to Canadian real estate operations
• Opportunity to grow into senior operations or compliance roles

After submitting your application, you must complete this questionnaire to meet the required criteria.