QAD Project Coordinator (Change Management & Implementation) - Remote/Freelancing

Job Title: QAD Project Coordinator (Change Management & Implementation)

Job Type - Remote/Freelancing

Experience - 7+ Years

Job Summary:

To coordinate the technical execution of QAD Adaptive ERP projects while leading the organizational change initiatives that ensure high user adoption and minimal business disruption.

Core Responsibilities:

1. Project Lifecycle Coordination

• Methodology Alignment: Execute project tasks using the QAD Effective On-Boarding (EOB) methodology, ensuring all phases (from Discovery to Deployment) are on track.
• Task Management: Maintain the master project schedule, tracking progress for functional consultants (Finance, Mfg, Dist) and technical teams.
• Meeting Facilitation: Lead weekly project status meetings, document key decisions, and manage the RAID log (Risks, Actions, Issues, Decisions).

2. Change Management & Advocacy

• Stakeholder Engagement: Identify and manage key stakeholders across the supply chain and manufacturing floor to ensure their requirements are reflected in the QAD configuration.
• Change Impact Assessment: Analyze the "Delta" between the current system and AERP 2024 , documenting how specific roles will change (e.g., shifting from manual entry to managing by exception via Action Centers ).
• Resistance Management: Proactively identify areas of user resistance and develop mitigation strategies to ensure buy-in from the plant floor to the C-suite.

3. Communication & Training

• Communication Plan: Create and distribute project updates, "Countdown to Go-Live" newsletters, and success stories to build organizational momentum.
• Training Oversight: Coordinate the development of training curriculum for the Adaptive UX . Ensure that "Super Users" are sufficiently empowered to support their departments post-go-live.
• Feedback Loops: Conduct post-training assessments and "readiness surveys" to verify that the organization is prepared for the cutover.

4. Quality Assurance & UAT

• UAT Coordination: Lead User Acceptance Testing (UAT) cycles, ensuring that testers understand the new AERP 2024 workflows and that all defects are logged and prioritized.
• Document Control: Ensure all project documentation, including Standard Operating Procedures (SOPs) and Work Instructions, are updated for the new system.

Required Skills and Experience:

• Experience with QAD EE or Adaptive ERP; familiarity with Adaptive UX and Action Centers .
• Practical knowledge of Prosci/ADKAR or similar change frameworks
• Proficiency in MS Project, Smartsheet or Jira, and Advanced Excel.
• Exceptional presentation and writing skills; ability to explain technical QAD concepts to non-technical users.
• 7+ years in Project Coordination or Consulting, specifically within Manufacturing/ERP environments.

Preferred Skills:

• Experience with QAD interfaces and integrations
• Knowledge of architecture design and development
• Experience with testing tools and methodologies