Purchasing Manager

Position Title: Purchase Manager

Reports To: Finance Manager

Company: The Quorum

Experience: 57 years

Role Overview

The Purchase Manager is responsible for managing end-to-end procurement operations for the Club, including purchasing, inventory control, vendor management, and cost optimisation. The role ensures uninterrupted supply of goods and services, strong supplier partnerships, and adherence to budgetary controls and quality standards. This position also leads the purchase team and works closely with Finance, Operations, and Unit stakeholders.

Key Responsibilities & KRAs

Procurement & Cost Management

• Plan and execute procurement activities in line with approved budgets and operational requirements.
• Negotiate competitive pricing, credit terms, and contracts with suppliers while maintaining quality standards.
• Identify cost-saving opportunities without compromising service or product quality.

Inventory & Stock Control

• Oversee inventory planning, stock issuance, and inter-departmental allocation.
• Ensure optimal stock levels through demand forecasting and consumption analysis.
• Monitor slow-moving, obsolete, and high-value inventory and take corrective action.

Vendor & Contract Management

• Build and maintain strong relationships with key suppliers and service providers.
• Evaluate suppliers based on pricing, quality, reliability, and delivery timelines.
• Manage vendor contracts, rate agreements, and documentation with proper records and controls.

Process, Risk & Compliance

• Ensure procurement processes align with internal policies, audit requirements, and financial controls.
• Identify procurement-related risks and implement mitigation measures to ensure business continuity.
• Ensure all purchased items meet quality standards and approved specifications.

Reporting & Coordination

• Track procurement metrics and prepare regular MIS reports for Finance and management review.
• Coordinate closely with Finance for budget tracking, reconciliations, and cost analysis.
• Communicate effectively with Operations, Stores, Vendors, and internal stakeholders to ensure smooth procurement cycles.

Prerequisites & Qualifications

• Bachelors degree in Finance, Accounting, Business Administration, or a related field.
• 57 years of experience in procurement or purchase management, preferably in hospitality, hotel, or leisure environments.
• Strong understanding of inventory management, supply chain processes, and cost controls.
• Proven experience managing teams.
• Proficiency in MS Office and purchasing / inventory management systems.
• Strong negotiation, analytical, and problem-solving skills.
• Clear communication skills and the ability to work cross-functionally.
• Well-organised, detail-oriented, and capable of working independently under pressure.