Purchasing Manager

KEY ROLES AND RESPONSIBILITIES, AND INDICATIVE ACTIVITIES

1. Understanding of the requirements

2. Procurement Planning

3. Supplier Finalisation & PO process

4. Vendor Management

5. Follow-ups.

6. MIS

7. Audit Management.

1. Procurement Planning

Planning for MRO (Maintenance repair operations materials) Non-Bom, Gauges, Fixtures,

quality testing.

Planning of capex project.

Planning of packaging materials.

Planning of imported materials.

Delivery saving (time, cost, quality)

2. Understanding of the requirements

MRO, Capex, Packaging & Services.

Comparison of current requirement with old purchase data.

Technical approval from end user.

Quotation scrutiny in line with requirements.

3. Supplier Finalization

Verification with supplier for feasibility of projects.

Techno commercial negotiation with suppliers.

Sourcing supplier panel upgradation.

New supplier onboarding based on QCD parameter.

Internal customers & Management approval.

Purchase order process & driving the procurement cycle.

4. Vendor Management

Vendor assessment, alternative source development, volume planning, capacity

development.

Single source de-risking.

Visit to vendors & plants for necessary evaluation & coordination.

Day-to-day coordination with vendors.

5. Follow ups.

Internal customers, Vendors & Suppliers.

Payments follow ups.

6. MIS

Preparation monthly report for saving & cost negotiation for Management

review.

7. Audit Management

Documentation pertaining to ISO, IATF, Safety, Customers.

Conducting supplier audits for risk analysis.

Compliance of NCs.

KEY PERFORMANCE INDICATORS (KPI)

Sr. KPI UOM

1 Understanding the requirements Timelines

2 Procurement Planning Timelines

3 Supplier Finalization & PO process Timelines

4 Vendor Management Timelines

5 Follow ups. Timelines

6 MIS Timelines

7 Audit Management Timelines

INTERNAL INTERFACE EXTERNAL INTERFACE

All internal customers for purchase related

requirement details, Account for payment follow

up, Stores for GRN, Quality for inspection of new

requirments.

Communication with vendors for projects update

& payment.

KNOWLEDGE AND SKILL REQUIREMENT

ESSENTIAL DESIRABLE

Strategic thinking

Negotiation skills

Analytical skis

Communication skills

Decision making.

Good network with Suppliers.

BEHAVIORAL REQUIREMENT

Good communication, Pro-active, Good listener, Teamwork, Patience, Analytical thinking.

AUTHORITIES ACCOUNTABILITY

Finalization of suppliers. Internal & external customers

escalation, Line stoppage.

• Industry: Automotive or Mechatronics or Precision