Purchasing Executive

About the Role

The Procurement Executive will be responsible for sourcing, negotiating, and purchasing materials, goods, and services required for the companys operations. This role ensures cost-effective procurement while maintaining quality standards, timely delivery, and strong vendor relationships.

Key Responsibilities

1. Procurement & Sourcing

Identify, evaluate, and select suppliers based on quality, pricing, and delivery timelines.

Request, review, and compare quotations to ensure cost effectiveness.

Follow the complete procurement cycle from PR to PO to delivery.

2. Vendor Management

Build and maintain strong relationships with vendors and service providers.

Track supplier performance and resolve any issues related to quality, delay, or pricing.

Maintain a vendor database and update vendor agreements/contracts as required.

3. Order & Inventory Coordination

Coordinate with internal teams (operations, production, warehouse, finance) to determine material requirements.

Ensure materials are delivered on time and as per specifications.

Monitor stock levels and plan procurement to avoid shortages.

4. Negotiation & Cost Control

Negotiate pricing, payment terms, and contract terms with suppliers.

Work on cost-saving initiatives without compromising on quality.

5. Documentation & Compliance

Prepare and process Purchase Orders (PO), GRNs, and related procurement documents.

Maintain accurate records of purchases, pricing, and vendor information. Ensure adherence to company policies and compliance standards.

6. Reporting

Prepare procurement reports, spend analysis, and supplier performance dashboards.

Provide regular updates to management on procurement status and challenges.