Purchase Executive

Job Title: Purchase Executive

Department: Procurement

Reports To: CEO

Job Summary: The Purchase Executive will manage the end-to-end procurement process, including supplier sourcing, negotiation, contract management, and timely delivery of goods and services. The role involves working closely with internal departments to understand their procurement needs and ensuring cost-effective and quality purchases that align with company objectives.

Key Responsibilities

• Develop and implement procurement strategies for assigned categories.
• Identify, evaluate, and select potential suppliers through market research and vendor analysis.
• Negotiate contracts, prices, payment terms, and delivery schedules with suppliers.
• Create, process, and track purchase orders ensuring timely procurement and delivery.
• Maintain accurate records of purchases, supplier agreements, and inventory status.
• Monitor supplier performance, resolve issues, and foster strong vendor relationships.
• Collaborate with internal teams to understand material/service requirements and forecast demands.
• Identify opportunities for cost reduction and process improvements in purchasing.
• Stay updated on market trends, product developments, and regulatory requirements relevant to procurement.
• Prepare periodic purchase reports and cost analyses for senior management.

Qualifications

• Bachelors degree preferably in Business Administration, Supply Chain Management, or related field.
• 3 to 7 years of relevant procurement or purchasing experience, preferably within a B2B environment.
• Proven track record of successful vendor negotiation and contract management.
• Proficiency with procurement software and ERP systems (e.g., SAP, Oracle, or similar).
• Strong analytical, decision-making, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Knowledge of supply chain principles and procurement best practices.

Skills

• Strategic sourcing and vendor management
• Negotiation and contract management
• Purchase order processing and inventory management
• Market research and cost analysis
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Excel, Word, PowerPoint) and procurement tools