Purchase and Procurement Executive

Job Title: Purchase & Procurement Executive

Brand: Pizzawalas

Location: Vadodara, Gujarat

Employment Type: Full-time

Salary: 20k to 25k

About Pizzawalas

Pizzawalas is a growing American-style pizzeria brand focused on quality, consistency, and operational excellence. As we scale our outlets and central operations, we are looking for a Purchase / Procurement Executive who can ensure cost efficiency, quality sourcing, and uninterrupted supply for our restaurants and central kitchen.

Key Responsibilities

Procurement & Vendor Management

• Source raw materials, packaging, equipment, and consumables required for daily restaurant operations.
• Identify, evaluate, and onboard reliable suppliers and vendors.
• Negotiate pricing, payment terms, contracts, and service-level agreements to ensure cost efficiency.
• Compare supplier quotations and finalize best-value purchases without compromising quality.
• Maintain strong, long-term relationships with vendors and suppliers.

Inventory & Supply Planning

• Monitor stock levels across outlets and central stores to avoid shortages or overstocking.
• Plan purchases based on consumption patterns, forecasts, and business requirements.
• Conduct regular inventory checks and coordinate replenishment.
• Coordinate with warehouse and outlet teams for proper storage and stock handling.
• Inspect incoming materials and report quality issues or discrepancies immediately.

Order Management & Documentation

• Create and track purchase orders to ensure timely delivery.
• Maintain accurate records of purchases, pricing, invoices, payments, and GRNs.
• Update and maintain supplier master data, pricing records, and contracts.
• Prepare procurement reports, cost analyses, and vendor performance reviews.

Cost Control & Compliance

• Ensure procurement activities align with company budgets and cost targets.
• Identify cost-saving opportunities without impacting food quality or operations.
• Follow and enforce company procurement policies and SOPs.
• Ensure compliance with food safety standards, legal requirements, and internal controls.

Coordination & Team Management

• Coordinate closely with Operations, Accounts, Warehouse, and Store Managers.
• Support outlet openings, expansions, and new product launches.
• Supervise and guide junior purchase or store staff involved in procurement activities.

Skills & Qualifications

• Strong negotiation and vendor management skills.
• Solid understanding of food & beverage procurement and inventory control.
• Good analytical and planning abilities.
• Proficiency in MS Excel and purchase tracking systems.
• Strong communication and coordination skills.
• Detail-oriented with good documentation practices.

Preferred Experience

• 36 years of experience in procurement / purchase within QSR, restaurant, FMCG, or food industry.
• Experience handling multi-outlet procurement is highly preferred.
• Knowledge of food safety standards and vendor quality checks is an advantage.

Why Join Pizzawalas?

• Work with a fast-growing food brand
• High ownership role with direct impact on profitability
• Opportunity to streamline and scale procurement systems