Project Support Specialist

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Business Information: 
The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2600+ skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. 

Mission Statement:

To support the execution of Projects with medium to high complexity and ensure that all related activities are executed in accordance with company procedures, contract specifications, quality standards, documentation, health, safety and environment requirements, cost/ profitability targets and scheduling targets.

Your Responsibilities:

• Filing of drawings in accordance with HEAU drawing management requirements on Sharepoint.

• Keep the HEAU document register up to date and submit drawings via Client Document Management Systems (DMS) for projects as requested by the respective PM.

• Preparing and modifying documents as required to comply with Contract DMS requirements. Liaise with Factory to prepare and submit IOM & MDR as required by the contract.

• Preparation of project schedule in MS-Project in accordance with HEAU guidelines. Update status of project schedules periodically as required by the PM for each project, including liaising with Factory for actual progress

• Update status of project schedules as required for project contractual Progress Report obligations

• Coordinate warranty claim remedial work and punchlist rectification work with Service Team and with Factory to allow timely close out of defects

• Provide general support to Project Managers on Project issues as required, including MS-Teams attendance at Project Meetings with Clients

• Handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.

• Support Project Commercial Officer / Project Specialist to follow-up for the invoicing , cashflow and revenue recognition projections.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business. 

Your Background: 

• Bachelor’s degree in Engineering in Electrical with 1+ years of Project Management or Project Engineer experience.

• Experience in Project Documentation Management System such as Aconex; TeamBinder; Ineight; Pro-core or similar with Drawing control and uploading requirements.

• Demonstrated commercial understanding of projects (scope, cost, time schedule, quality).

• Solid computer skills including SAP, MS project, Excel, Word and Outlook. Experience with MS-Access and Visio well regarded.

• Experience in coordinating multiple key stakeholders/teams in remote locations.

• Excellent written and verbal communication skills and high attention to detail.

• Proactive and highly organized.

• Influencing and Engaging skills to achieve notable outcomes.

• Proficiency in both spoken & written English language is required. 

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