Project Manager

Job Description Projects Manager (Family Estates & Projects)

Role Type: Full-time

Location: Mumbai

Reports To: Family Office

1. Role Overview

The Projects Manager will oversee and execute all family-owned property, estate, and personal development projects , ensuring smooth coordination, excellent workmanship, confidentiality, and seamless service quality.

This role requires exceptional stakeholder management , as the individual will frequently interact with UHNI family members, senior advisors, and high-value external partners . Professional communication, discretion, and an ability to operate with maturity and polish are essential.

2. Key Responsibilities

A. Estate & Property Management

• Oversee all family-owned residential and commercial properties for upkeep, preventive maintenance, and periodic upgrades.
• Conduct regular property inspections and prepare maintenance/condition reports.
• Ensure timely execution of repairs via the right vendors (civil, electrical, HVAC, plumbing, interior, etc.).

B. Family Projects Management (Renovation / Capex Works)

• Lead renovation, interior upgrade, and development projects for family estates.
• Prepare detailed project schedules, budgets, BOQs, and scope of work.
• Coordinate with architects, designers, contractors, and consultants to ensure timely delivery.
• Conduct frequent site visits and share structured progress updates with the family office.

C. High-Stakes Stakeholder Management

• Serve as the primary point of coordination between UHNI family members , their advisors, architects, and contractors.
• Communicate professionally, clearly, and proactively ensuring all updates are concise, well-prepared, and expectation-aligned.
• Handle sensitive conversations and instructions with absolute discretion.
• Build long-term trust through reliability, attention to detail, and polished interpersonal conduct.

D. Vendor & Contractor Coordination

• Identify, finalize, and manage vendors, craftsmen, service providers, and consultants.
• Negotiate contracts, manage work orders, and ensure strict adherence to quality and timelines.
• Maintain performance logs and closure reports for all works.

E. Compliance, Documentation & Approvals

• Maintain all property-related documents including approvals, warranties, agreements, utility records, drawings, and compliance papers.
• Coordinate with societies and statutory authorities for any NOCs, permits, or submissions required for ongoing projects.

F. Budgeting & Cost Control

• Prepare project budgets and track spending with full transparency.
• Maintain paid/unpaid vendor logs and coordinate with the finance/accounting team for timely payments.
• Identify cost-saving opportunities without compromising on quality.

G. Reporting & Communication

• Provide structured weekly updates to the family office.
• Prepare status dashboards, highlight delays/risks, and proactively propose solutions.
• Ensure all communication with UHNI stakeholders is professional, crisp, and timely.

3. Skills & Competencies

• Excellent communication skills written, verbal, and presentation.
• Ability to deal with UHNI stakeholders with maturity, composure, and professionalism.
• Strong stakeholder management and expectation-handling abilities.
• High confidentiality, discretion, and trustworthiness.
• Deep understanding of project management, interior/civil works, and quality control.
• Vendor evaluation, negotiation, and contract management skills.
• Ability to independently drive multiple projects and meet deadlines.
• Strong documentation and reporting capability.

4. Qualification & Experience

• Degree/Diploma in Civil Engineering, Interior Project Management, Architecture, or similar field.
• 510+ years of experience managing high-end residential/commercial projects.
• Prior experience engaging with UHNI families, senior executives, or family-office environments is a strong advantage.