Project Coordinator – CEO Office

About Group Bayport

Group Bayport is a rapidly growing global e-Commerce, B2B2C, B2B and B2C organization and an industry leader in print technology, operates in the United States, Canada, Australia, New Zealand, UK, and India through its family of brands Banner Buzz, Covers & All, Vivyx Printing, Circle One, Giant Media, and Neon Earth. From full suites of trade show and small business marketing solutions to sophisticated outdoor living covers, signages and shades to eclectic personal accents and home decor, we help our customers, clients, and partners to make a personalized statement through

customization.

While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1800+ people. We are seeking exceptional talent across the board to join us in our exciting growth journey.

For more about Group Bayport, please visit

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Role Overview

We are looking for a sharp, structured, and proactive individual to support cross-functional initiatives across the Group. The role requires someone who can attend key meetings, capture actionable discussions, convert them into structured documentation and JIRA tasks, and ensure timely follow-up and closure.

You will work closely with the CEO Office and Business Enablement team, acting as the central point for project tracking, communication, and accountability.

Key Responsibilities

• Meeting Participation & Documentation
• Attend business and project meetings across functions.
• Capture accurate notes, decisions, and action items.
• Refine minutes with the Business Enablement lead for circulation.
• Action Management & Tracking
• Translate meeting outcomes into JIRA tasks and maintain dashboards for visibility.
• Follow up with task owners on open items and dependencies.
• Maintain weekly status trackers and highlight delays or risks.

Coordination and Expediting

• Acting as a bridge between multiple teams (Tech, Ops, Product, CS, HR, etc.).
• Ensuring project momentum through structured follow-ups and clear communication.
• Support the CEO Office in driving critical initiatives end-to-end.

Reporting & Insights

• Summarize weekly updates and progress highlights.
• Assist in preparing presentations, dashboards, and status reports.

Skills & Competencies

• Strong organizational and communication skills
• Ability to summarize complex discussions clearly and concisely
• Detail-oriented with a structured, analytical approach
• Working knowledge of JIRA, Confluence, and project management tools
• Comfortable coordinating across tech and business functions
• Advanced Excel/Google Sheets and PowerPoint proficiency

Preferred Background

• 25 years of experience in:
• CEO Office / Project Coordination / Business Operations roles
• Expediting or PMO-style coordination across teams
• Technical background (Engineering or IT exposure) preferred

What Success Looks Like

• All meetings and decisions are documented and tracked.
• Action items are followed through to closure without reminders.
• Leadership gains improved visibility into ongoing work.
• You become a reliable second brain for the CEO Office.