Procurement Specialist (Non Medical)

Job description

Role Summary

The Supply Chain Executive Non-Medical Procurement will support the Head of Department in managing end-to-end non-medical procurement operations for the hospital. The role focuses on strategic sourcing, vendor management, cost optimization, inventory control, and process compliance while ensuring uninterrupted availability of non-medical supplies and services across the unit.

Roles & Responsibilities

• Act as the second-in-command to the HOD, supporting day-to-day procurement operations and decision-making.
• Manage end-to-end non-medical procurement including consumables, engineering spares, housekeeping supplies, F&B items, IT hardware, furniture, linen, uniforms, and services.
• Review and process purchase requisitions, ensure timely issuance of purchase orders, and monitor delivery schedules.
• Identify, evaluate, empanel, and manage vendors; conduct negotiations to achieve cost efficiencies without compromising quality.
• Ensure compliance with organizational procurement policies, financial controls, and audit requirements.
• Monitor inventory levels and consumption trends to prevent stock-outs or excess inventory.
• Coordinate closely with Finance for budgeting, GRN, invoice validation, and payment processing.
• Oversee AMC, rental agreements, and service contracts for non-medical equipment and services.
• Analyze procurement data, vendor performance, and cost reports to support strategic decisions.
• Handle escalations related to vendor delays, quality issues, and supply disruptions.
• Support procurement planning for new projects, renovations, expansions, and special initiatives.
• Mentor and guide junior procurement and stores team members to ensure operational efficiency and adherence to SOPs.
• Step in as acting HOD during absence and represent the department in cross-functional meetings.

Key Skills & Competencies

• Strong knowledge of non-medical procurement and supply chain processes in a hospital environment
• Vendor negotiation and contract management expertise
• Budgeting, cost control, and spend analysis
• Strong coordination with internal stakeholders (Engineering, Facilities, Housekeeping, IT, F&B, Finance)
• Working knowledge of ERP/HIS procurement modules
• Excellent analytical, communication, and leadership skills

Qualifications

• Graduation in Supply Chain Management, Logistics, Business Administration, or related field
• Postgraduate qualification preferred