Procurement Officer

PO Drafting & ERP Execution:

• Create Purchase Orders in ERP system based on finalized negotiation sheet.
• Validate pricing, taxes (GST), freight, payment terms, LD clause, and warranty conditions.
• Ensure correct item codes, HSN codes, cost centers, and project mapping.
• Attach supporting documents in ERP (approval notes, comparative statement, negotiation sheet).
• Release PO after internal approval workflow completion.

Commercial & Contractual Validation:

• Ensure alignment between negotiation sheet and PO terms.
• Verify tax structure and compliance with GST norms.
• Confirm payment terms as per approved commercial agreement.
• Validate special clauses (LD, warranty, inspection, BG requirements).
• Ensure clarity in delivery schedule and milestone structure.

System & Documentation Control:

• Maintain structured PO tracker in Excel.
• Ensure digital filing and document naming discipline.
• Use Adobe Acrobat for document merging, editing, and securing files.
• Maintain version control of PO revisions/amendments.
• Ensure all approvals are archived for audit readiness.

MIS & Reporting:

• Maintain monthly PO issuance report.
• Track PO amendment frequency and reasons.
• Ensure zero commercial errors post PO release.
• Prepare ERP extraction reports for management review.