Personal Assistant to Director

Job Title: Personal Assistant & Admin to Managing Director

Overview:

We are looking for a highly organised and detail-oriented Personal Assistant & Admin professional to provide comprehensive administrative support to the Managing Director. The role involves managing the MDs schedule, coordinating travel, organising meetings, handling documentation, and ensuring smooth day-to-day office functioning. The position also requires active coordination and communication with the entire team to maintain seamless alignment across departments.

Follow-up Skills:

Strong follow-up abilities to ensure timely completion of tasks by internal teams and external stakeholders.

Education & Qualification:

Graduate or postgraduate from an English-medium institution. Completion of an Office Management & Secretarial Practice course is mandatory.

Software & Technical Proficiency:

Proficient in MS Office Suite and related tools for MIS support, data compilation, and document organisation.

Communication & Interpersonal Skills:

Excellent verbal and written English communication. Able to serve as the primary point of contact for internal and external stakeholders.

IT, Documentation & Correspondence:

Skilled in drafting, proofreading, documentation management, official record handling, and correspondence.

Google Workspace Expertise:

Hands-on experience with Google Drive, Google Sheets, Gmail, Google Alerts, Google Meet, and Google Calendar.

Secretarial & Office Management:

Strong organisational and multitasking abilities with experience in managing office operations and official communication.

Problem-Solving:

Ability to anticipate challenges and assist in resolving day-to-day operational issues.

Meeting Coordination:

Organise internal and external meetings, prepare agendas, materials, and minutes.

Calendar Management:

Efficient management of the MDs calendar, including prioritising and organising appointments.

• High integrity and honesty
• Long-term stability and commitment
• Hardworking and responsible
• Prompt responsiveness
• Proactive approach to assigned responsibilities
• Strong follow-up attitude to ensure task completion
• Positive mindset and willingness to learn
• Openness to handling personal tasks of the MD
• Ability to work independently with minimal supervision
• Discretion and confidentiality in handling sensitive matters

• 35 years of proven experience as a Personal Assistant to senior management.
• Permanent resident of Delhi/NCR, able to commute to Kailash Colony within 30 minutes.

• Salary: 35,000 42,000 per month
• Working Days: Monday to Saturday

Timings: 9:30 AM to 6:30 PM