Personal Assistant to Chief Executive Officer

Job Title: Personal Secretary to the CEO

Location

Based in Bangalore

company name : StayNgo & Lowfare Hospitality

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Personal Secretary to the CEO to provide comprehensive administrative, financial, and operational support. The ideal candidate will act as a strategic partner to the CEO, ensuring smooth coordination of meetings, travel, financial management, app development tracking, and sales reporting.

This role requires flexibility, strong communication skills, financial understanding, and a willingness to travel extensively across India including accompanying the CEO on business trips.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEOs calendar, appointments, and daily schedule.
• Coordinate and organize client meetings, board meetings, and internal reviews.
• Prepare meeting agendas, minutes, presentations, and follow-up reports.
• Handle confidential correspondence and documentation with discretion.

2. Client & Meeting Coordination

• Schedule and coordinate client meetings across various locations in India.
• Travel with the CEO for business meetings, conferences, and corporate events.
• Ensure all meeting materials, presentations, and documents are prepared in advance.
• Maintain strong professional relationships with clients and stakeholders.

3. Travel Management

• Plan and manage domestic travel arrangements including flights, accommodation, and logistics.
• Accompany the CEO on official travel when required to provide on-ground coordination and support.
• Prepare detailed travel itineraries and ensure smooth execution of travel plans.
• Manage travel expenses and maintain proper documentation.

4. Financial & Accounts Management

• Maintain and monitor company accounts, expenses, and financial records.
• Assist in budgeting, expense tracking, and financial reporting.
• Coordinate with finance teams and external accountants for compliance and audits.
• Prepare periodic financial summaries and reports for the CEO.

5. App Development & Reporting Support

• Assist the CEO in tracking app development progress and deliverables.
• Coordinate with the technical team for milestone updates.
• Compile and present project status reports and performance metrics.
• Maintain organized documentation of development timelines and reports.

6. Sales Team Coordination

• Coordinate with sales teams for weekly and monthly performance updates.
• Track and report sales progress against targets.
• Prepare dashboards and summary reports for management review.
• Ensure effective communication between the CEO and sales team.

Qualifications & Skills

• Bachelors degree in Business Administration, Finance, or related field.
• 36 years of experience as an Executive Assistant, Personal Secretary, or similar role.
• Strong understanding of accounting and financial reporting.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (especially Excel & PowerPoint).
• Strong communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Willingness to travel extensively across India and accompany the CEO on official trips.
• Ability to work in a fast-paced and dynamic environment.