Personal Assistant to CEO

1) Calendar and Schedule Management

• Manage the CEO’s daily schedule, including setting up meetings, appointments, and events.
• Coordinate with internal and external stakeholders to confirm appointments and ensure that the CEO's time is effectively utilized.
• Anticipate needs and proactively adjust the calendar for urgent matters or changes in priorities.

2) Travel Coordination

• Plan and coordinate complex travel arrangements for both domestic and international trips, including flights, accommodation, ground transportation, and itinerary details.
• Prepare comprehensive travel documentation, including agendas, travel itineraries, and any required materials for meetings.

3) Meeting and Event Support

• Organize and prepare for meetings by creating agendas, collecting documents, and recording minutes.
• Manage logistics for events, including conference rooms, AV setup, refreshments, and any other necessary arrangements.
• Follow up on action items from meetings to ensure timely completion and provide reminders.

4) Document and Communication Management

• Draft, review, and distribute various communications such as emails, letters, and reports on behalf of the CEO.
• Screen and respond to incoming correspondence and phone calls, prioritizing and redirecting as necessary.
• Maintain and organize confidential files, records, and important documents, ensuring easy access when required.

5) Stakeholder Liaison

• Serve as a point of contact between the CEO and staff, clients, and other stakeholders, ensuring timely and effective communication.
• Coordinate with other departments and teams to facilitate the flow of information and ensure all relevant parties are informed of developments and decisions.

6) Administrative and Personal Support

• Handle expense reporting, including processing receipts, tracking expenses, and coordinating reimbursements.
• Provide personal support as needed, including but not limited to household arrangements, appointments, or other personal tasks.
• Maintain a well-organized workspace for the CEO, ensuring all office supplies and materials are readily available.

Education Qualification:

• Bachelor’s Degree in any discipline

Work Experience (Range of years):

• 6+ years of relevant experience