Personal Assistant (PA) to Senior Management

Job Title:Personal Assistant (PA) to Senior Management

Location:Chakala, Andheri East, Mumbai

Reporting To:Senior Management Team

Employment Type:Full-time

Job Summary

We are looking for a highly organized, detail-oriented, and discreet Personal Assistant to support the Senior Management Team. The ideal candidate will play a key role in ensuring smooth coordination, effective communication, and time management for the leadership team. This role requires someone with a proactive mindset, excellent interpersonal skills, and the ability to handle confidential information with integrity.

Key Responsibilities

• Calendar & Schedule Management
• Coordinate calendars for multiple senior leaders.
• Schedule and confirm meetings, appointments, and calls.
• Manage reminders and daily agenda updates.
• Travel & Logistics
• Handle domestic and international travel arrangements.
• Organize visas, accommodation, transport, and itineraries.
• Manage travel reimbursements and documentation.
• Communication & Correspondence
• Serve as the primary point of contact between senior management and internal/external stakeholders.
• Draft, edit, and proofread business communication, presentations, and emails.
• Ensure timely response and follow-up on critical matters.
• Meeting Support
• Organize and coordinate internal and external meetings.
• Prepare agendas, take minutes, and track action items.
• Ensure all necessary materials and information are prepared in advance.
• Administrative & Office Support
• Maintain confidential files, records, and databases.
• Manage expense claims and petty cash for the leadership team.
• Coordinate with other departments for executive requirements.
• Internal Staff Events
• Plan, organize, and coordinate internal staff events such as team offsites, town halls, celebrations, and other employee engagement activities.
• Liaise with vendors, venues, and internal stakeholders for smooth execution.
• Manage event budgets, communications, and logistics.
• Project & Task Management
• Assist in special projects and strategic initiatives as needed.
• Conduct basic research and compile relevant information for reports or decision-making.

Qualifications & Skills

• Graduate in any discipline; additional secretarial or business administration qualification preferred.
• Minimum 5 years of experience as a PA or Executive Assistant, preferably supporting senior leadership.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Discretion, reliability, and a proactive approach to problem-solving.
• Ability to manage multiple priorities and work independently.
• Experience in event planning or coordination is an advantage.

Additional Information

• Working Hours:Monday to Friday (9:00AM to 6:00 PM), flexibility required for urgent tasks or extended hours.
• Work Environment:Professional, fast-paced, and collaborative.
• Compensation:As per industry standards and candidate experience.