Personal Assistant

We are looking for a highly organized, proactive, and discreet Personal Assistant to provide end-to-end executive support. This role requires exceptional coordination skills, strong judgment, and the ability to manage multiple priorities in a fast-paced, high-growth environment. The ideal candidate will act as a trusted partner, enabling seamless daily operations and allowing leadership to focus on strategic priorities.

• Manage calendars, appointments, and scheduling across internal and external stakeholders
• Coordinate meetings, prepare agendas, take notes, and track follow-ups and action items
• Handle email correspondence, prioritizing and responding on behalf of leadership when required
• Prepare presentations, documents, reports, and briefing notes

• Act as a central point of contact between leadership and internal teams, partners, and vendors
• Ensure timely flow of information and smooth communication across functions
• Follow up with teams to ensure execution of decisions and commitments

• Plan and manage travel, accommodation, and itineraries (domestic & international)
• Organize meetings, offsites, events, and confidential discussions
• Maintain accurate records, documents, and filing systems

• Handle sensitive information with the highest level of discretion and professionalism
• Exercise sound judgment while dealing with confidential and strategic matters

• Support special projects, research, and strategic initiatives as needed
• Anticipate needs, flag risks early, and proactively solve problems
• Act as a reliable right hand in both routine and high-priority situations

• Bachelors degree in any discipline
• 36 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High attention to detail and ability to multitask effectively
• Proficiency in Google Workspace / MS Office (Docs, Sheets, Slides, Calendar)
• Comfortable working in fast-paced, dynamic environments

• Proactive, calm under pressure, and solution-oriented
• Strong interpersonal skills with the ability to interact across seniority levels
• Tech-savvy and quick to learn new tools and systems
• High ownership mindset with a strong sense of accountability

• Leadership time is optimized and well-structured
• Communication and follow-ups never fall through the cracks
• Daily operations run smoothly with minimal escalations
• High trust, reliability, and confidentiality maintained at all times