Personal Assistant

Job Title: Personal Assistant & HR Coordinator

Location: Mumbai, India

Job Type: Full-Time

Salary Range: 35,000 50,000 per month

Company: LUXC MEDIA (a brand by Hyland Retail Private Limited )

About the Role

Were looking for a smart, proactive, and highly organized Executive Assistant to work closely with our leadership team at LUXC MEDIA .

This role is primarily about managing day-to-day operations, schedules, communications, and cross-team coordination , while also handling HR responsibilities like recruitment, onboarding, and employee engagement.

If youre someone who thrives in a fast-paced creative agency , loves multi-tasking , and wants to be the central link between leadership, teams, and clients this is the role for you.

Key ResponsibilitiesExecutive & Team Assistance (Primary Focus)

• Manage calendars, schedules, and appointments for leadership and senior management.
• Coordinate meetings prepare agendas, take minutes, and ensure smooth follow-ups.
• Act as the main point of communication between leadership, internal teams, and clients.
• Prepare presentations, reports, and documents for management and client-facing needs.
• Support the digital, creative, and PR teams with campaign coordination and task tracking.
• Handle travel bookings, vendor management, and expense coordination .
• Proactively identify operational bottlenecks and ensure smooth day-to-day workflows.

HR Coordination (Secondary Focus)

• Oversee end-to-end recruitment for PR, creative, digital, and client servicing roles.
• Manage employee onboarding, contracts, and lifecycle documentation .
• Coordinate employee engagement programs, team-building events, and recognition initiatives .
• Maintain attendance, leave, and payroll-related records while supporting compliance needs.
• Assist in drafting and implementing HR policies tailored for a creative agency environment .

Qualifications & Skills

• Bachelors/Masters degree in Business Administration, HR, or related fields .
• 24 years of experience as an Executive Assistant, Team Coordinator, or HR Executive .
• Excellent organizational and multitasking skills .
• Strong written and verbal communication abilities .
• Ability to thrive in a dynamic, fast-paced agency culture .
• Basic understanding of HR processes , recruitment, and compliance.
• Proficiency in MS Office, Google Workspace, and HR tools is a plus.

Why Join LUXC MEDIA

At LUXC MEDIA , we create high-impact campaigns and digital strategies that help brands scale visibility and reputation globally .

By joining us, youll work closely with leadership , contribute to shaping our internal culture , and become an integral part of an ambitious, creative, and growth-driven team .

About the Company

LUXC MEDIA is a premium creative, PR, and digital solutions brand by Hyland Retail Private Limited . We specialize in helping brands amplify their online reputation, drive visibility, and achieve rapid growth .

luxcmedia.com

Hyland-media.com

Location: Mumbai, India