Personal Assistant

Were looking for a highly organised, proactive, and astute Personal Assistant to support a leader in Mumbai. This isnt just about scheduling meetingsits about being the right-hand person who keeps both personal and professional worlds running smoothly. From meetings to last-minute personal errands, youll be the one ensuring everything is handled with precision.

Professional Responsibilities

• Calendar & Scheduling: Manage a packed schedule, ensuring meetings, calls, and events are perfectly timed.
• Travel & Logistics: Arrange seamless travel (flights, visas, hotels, reservations, and transport), sometimes at the last minute.
• Project Coordination: Keep an eye on multiple projects, follow up with teams, track deadlines, and make sure nothing slips through the cracks.
• Communication & Correspondence: Handle emails, calls, and messagesfiltering, responding, and ensuring smooth information flow.
• Administrative Support: Prepare reports, presentations, and meeting notes, making sure all documentation is polished and ready.
• Event & Meeting Planning: Organize everything from business dinners to private events, ensuring all details are covered.
• Problem-Solving & Troubleshooting: Be two steps ahead, fixing issues before they become problems.

Personal Responsibilities

• Household & Lifestyle Management: Oversee home staff, manage maintenance, and ensure everything runs smoothly at home.
• Personal Shopping & Errands: Handle everything from sourcing luxury gifts to picking up essentials.
• Healthcare & Wellness Appointments: Schedule doctor visits, fitness sessions, and other personal care needs.
• Social & Family Commitments: Manage RSVPs, reminders, and arrangements for personal gatherings and special occasions.
• Wardrobe & Packing Assistance: Ensure outfits are ready for key events and pack smartly for travel.
• Exclusive Reservations & Experiences: Secure hard-to-get reservations, VIP access, and unique experiences.

What You Need to Bring

• Experience: Prior experience as an EA/PA to a senior executive or an individual is preferred.
• Top-Tier Organisation: If you love checklists, planning ahead, and keeping everything in order, youll fit right in.
• Discretion & Confidentiality: Youll be handling sensitive informationtrustworthiness is a must.
• Excellent Communication: Whether its handling correspondence or negotiating with vendors, you need to communicate effectively.
• Flexibility & Adaptability: Priorities will shiftsometimes daily. You need to pivot quickly and handle surprises without stress.
• Problem-Solving Mindset: The ability to think ahead, anticipate needs, and resolve issues before they arise.

This isnt a 9-to-5 job; it requires commitment and agility.

Whats in It for You?

• A dynamic, fast-paced role where every day is different.
• An opportunity to work closely with a leader, gaining high-level exposure.
• A rewarding, impactful position where youll play a key role in both professional and personal success.
• Access to exclusive experiences, networks, and opportunities.