Personal Assistant

About Gleeds:

Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability, and valuedelivering transformative projects that shape communities and redefine the built environment.

Position: Personal Assistant

Location: Bangalore

About the Role:

We are seeking a highly capable, proactive, and technology-oriented Personal Assistant to provide comprehensive administrative and operational support to our AI and Digital team. This is more than a traditional administrative role you will be part of a forward-thinking team working at the forefront of artificial intelligence and digital transformation.

Reporting directly to the Head of AI and the ideal candidate will possess a strong interest in emerging technologies, and the ability to work independently while maintaining a collaborative and professional approach.

Key Responsibilities:

• Manage email inboxes and respond to correspondence on behalf of the team, ensuring timely and professional communication.
• Coordinate and manage calendars, scheduling meetings, calls, and appointments across multiple time zones.
• Organize meetings, workshops, and webinars, including agenda preparation, resource booking, material circulation, and action tracking.
• Perform accurate and timely data entry, maintaining databases, spreadsheets, and internal systems.
• Provide clients, partners, and stakeholders with clear and accurate information regarding products and services.
• Support bid and proposal processes by assisting with document preparation, formatting, and collation of supporting materials.
• Handle general administrative responsibilities including document management, filing, and record keeping.
• Take direction from the Head of AI while proactively anticipating and addressing the needs of the wider team.

Essential Requirements:

• Excellent written and spoken English communication skills (mandatory).
• Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role, preferably supporting senior leadership.
• Strong proficiency in AI tools and platforms such as ChatGPT, Claude, Copilot, or similar technologies.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities effectively.
• Proactive, self-driven, and capable of anticipating requirements and taking initiative.
• Comfortable working closely with senior stakeholders, including the Head of AI.
• Strong interest in artificial intelligence and its evolving role in the workplace.
• Proficiency in Microsoft Office and project management/productivity tools.
• Strong interpersonal skills with the ability to communicate professionally at all levels.

Qualifications & Preferred Skills:

• Bachelors Degree in Business Administration, Management, Information Technology, or a related discipline.
• 56 years of relevant work experience in a similar role.
• Certification in AI tools, Digital Transformation, or Project Management will be an added advantage.
• Foundational understanding of AI concepts and emerging trends in the AI landscape.
• Experience supporting technical or technology-focused teams.
• Familiarity with bid management and proposal development processes.
• Experience coordinating workshops, webinars, or corporate events.
• Working knowledge of collaboration and productivity platforms such as Notion, Evernote, Trello, Asana, or equivalent tools.

Website- www.gleeds.com

Discover more about us - visit our LinkedIn page: https://www.linkedin.com/company/gleeds