Payroll Executive

About Company

A leading logistics and supply chain solutions provider, specializing in efficient warehousing and distribution services. Backed by Series C funding, the company is committed to innovation, scalability, and delivering exceptional customer experiences.

Job Description

Role Objective

The Payroll Executive will be responsible for end-to-end payroll management for a large workforce, ensuring accuracy, statutory compliance, timeliness, and system-driven efficiency. The role requires hands-on expertise in payroll systems such as KEKA and Spine, attendance digitization, tax optimization, and handling both on-roll and off-roll payroll environments.

Key Responsibilities

Payroll Processing

Manage monthly end-to-end payroll for approximately 300 on-roll employees.

Oversee payroll validation and coordination for ~3000 off-roll/contract employees.

Ensure 100% accuracy and zero payroll errors, including overtime, incentives, deductions, and reimbursements.

Ensure timely payroll closure, bank uploads, and payroll MIS.

Payroll Systems & Automation

Hands-on experience with KEKA and Spine payroll software.

Lead payroll automation and digitisation initiatives.

Implement and manage attendance digitisation for warehouse and manufacturing units.

Ensure seamless integration of attendance, leave, shift, and payroll systems.

Attendance & Time Office Management

Handle complex attendance systems, including shifts, rosters, overtime, night shifts, and holidays.

Manage biometric integration and data flow from time-office to payroll.

Compensation & Taxation

Experience in salary structuring and restructuring as per Old and New Tax Regime.

Manage tax benefits, deductions, exemptions, and declarations.

Handle Form 16, tax queries, and year-end tax processes.

Ensure accurate TDS computation and compliance.

Statutory Compliance

Ensure compliance with PF, ESIC, PT, LWF, Bonus, Gratuity.

Handle contract labour statutory compliance where applicable.

Support internal and external audits.

Vendor & Stakeholder Coordination

Coordinate with payroll vendors, HR, Finance, and external consultants.

Act as SPOC for payroll-related issues and escalations.

Prepare MIS and reconciliation reports

Key Skills & Competencies

Strong payroll operations knowledge

Expertise in KEKA and Spine (mandatory)

Payroll digitization and automation

Attendance management for warehouse/manufacturing

Salary structuring and taxation expertise

High attention to detail

Educational Qualification

Graduate / Postgraduate in Commerce, HR, or Finance

Payroll or labour law certification preferred