Payroll Coordinator, EMEA

 Job Overview:

The Payroll Coordinator will provide full functional payroll support for the allocated EMEA payrolls, although primarily in the home country, ensuring they are processed accurately and on time. They will ensure processing, payments and reporting deadlines are met in a timely and accurate manner. They will have a good understanding of the statutory rules and regulations within their assigned EMEA countries, and they will ensure these are being adhered to, in order to achieve compliance with local legislation.

Within their role, they will also provide support to the Senior Payroll Specialist or Team Leader to promote and implement the process of excellence and initiatives where possible.

Summary of Responsibilities:

• Partners with External Local Payroll Bureaus, as well as with a number of key stakeholders, ranging from HR Partners, Recruitment teams and HR Service Delivery to Line Managers, Benefits, Rewards, Country Leads and Finance teams, to ensure the effective delivery of the monthly payroll processing as well as delivering timely and accurate Year End reporting and submissions for their assigned countries. (10%)

• Responsible for the collection, formatting and sending of payroll related data to the payroll bureaus for payroll processing, whilst adhering to the payroll calendar deadlines. (20%)

• Responsible for validating the payroll output for assigned countries and performing peer validation of final payrolls for other payrolls within the team. (25%)

• Provides monthly Cash Funding Forecast so that the IAS Accounting and Treasury departments can fund the relevant bank accounts for all payroll related payments. Manages all net salary payment processes using Fortrea approved platforms, partners with the accounting team for approval and payment release. Ensures distribution of pay slips is done by the local payroll bureaus. (5%)

• Supports query management through liaising with the business, the Local Payroll Vendors, HR and other departments as required to ensure timely resolution of queries on behalf of Fortrea Employees. Acts as the 1st point for escalation of payroll related queries from the HR Service Delivery team. (10%)

• Prepares monthly Payroll Journal and Gross to Net report for the IAS Accounting department and supports related Finance queries. (5%)

• Writes and keeps up to date the payroll standard operating procedures documents to ensure clear guidelines are in place on how to run a country’s specific payroll. (5%)

• Completes monthly payroll metrics on a monthly basis. Provides support to the Team Leader or Senior Payroll Specialist in developing regular or ad hoc communications to Fortrea business, to ensure employee awareness around transitions or other changes related to payroll. (5%)

• Works closely with the Local Payroll Provider(s), Country Leads and HR to ensure local compliance practices are being followed and all payroll/employment tax, government and local filings are being submitted in a timely manner. (10%)

• Assist with Audits both internal and External and SOX controls. (5%)

Qualifications (Minimum Required):

• Accountant or Payroll qualification
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
• Fluent in English, both written and verbal.

Experience (Minimum Required):

• 2-4 years of payroll experience
• Strong verbal and written communication skills
• Ability to work in a team and independently Proficient in MS Products specifically Excel and Word
• Detail oriented

Preferred Qualifications Include:

• Any Graduate or Postgraduate

Physical Demands / Work Environment:

• Office-Based (Hybrid), as requested by the line manager.

Learn more about our EEO & Accommodations request here.