Operations & Admin Assistant (3-Month Contract, Hybrid – Kolkata)

Location: Hybrid (Remote + Onsite at Kolkata Office)

Duration: Full-Time, 3-Month Contract

Start Date: April 2026

Possibility of extension of contract based on performance & work requirements

About the Role

we are looking for a reliable and organized Assistant who can support us in managing day-to-day operations, coordination, and administrative tasks.

This role is ideal for someone who enjoys organizing work, coordinating between people, and supporting business operations in a startup environment. The Assistant will help manage administrative, operational, and coordination tasks.

This is a contract-based role for 3 months (full-time) with the possibility of extension of contract based on performance & work requirements.

Key Responsibilities

1. Administrative Support

• Organize company documents and maintain digital records
• Prepare reports, spreadsheets, and documents
• Schedule meetings and manage calendar coordination
• Assist with email follow-ups and communication

2. Accounting & Finance Coordination

• Assist in preparing and organizing invoices
• Upload bills and expenses into accounting software
• Maintain accounting records
• Conduct compliance related tasks (TDS, GST, etc.)
• Coordinate with external accountant when required

3. Operations & Project Coordination

• Maintain project task lists and basic status tracking
• Coordinate with employees for status updates
• Maintain simple internal dashboards for projects and resources

4. HR Support

• Post job listings on hiring platforms
• Screen resumes and shortlist candidates
• Schedule interviews with candidates
• Maintain candidate and hiring records

5. Sales/Business Support

• Support in sales and marketing activities
• Help maintain internal processes and documentation
• Support with basic research and operational tasks

Required Skills & Experience

• Bachelors degree in business, commerce, management, or related field
• 13 years experience in admin, operations, coordination, or assistant roles
• Strong organizational and communication skills
• Comfortable using online tools and spreadsheets
• Basic understanding of accounting or finance
• Self-motivated and able to work independently

Preferred Experience (Nice to Have)

• Prior experience in a startup/IT consulting company
• Basic understanding of Japanese language

Contract Terms

Type: Full-time, 3-months contract

Work Mode: Hybrid (Remote + Onsite at Kolkata Office)

Compensation: Competitive (based on experience and skill level)

Possibility of Extension: Based on performance and work requirements